29 January 2020
- 23:59 Central European Time (CET/CEST)
The OSCE Programme Office in Dushanbe is involved in a wide range of activities, ranging from counter-terrorism and border management projects to supporting cross-border markets and free economic zones, human rights, media development, and legal reform initiatives.
Tasks and Responsibilities
The Procurement Assistant will work under the Extra-Budgetary Project of “Stabilisation of Tajikistan’s southern border region with Afghanistan”. This is a general support role supervised by the National Procurement Officer and if you are selected as the Procurement Assistant, you will perform the following duties:
Supporting the National Procurement Officer in the issuance of tenders and purchase contracts, as well as all preparatory works for this;
Supporting the administration of the issuance of tenders for locally and internationally purchased items. This includes:
- Preparing comparative tables to analyse bids;
- Monitoring vendor’s performance;
- Following up on deliveries and conformity with purchase orders.
Reviewing purchase requests to check whether they are complete, are within the allocated budget, contain detailed technical specifications and quote realistic delivery times;
Upon the request of the National Procurement Officer, monitoring the timely delivery of goods, services and civil works;
Collecting information for the preparation of technical and legal contracts and interviews suppliers to assess the ability to meet the project’s specifications for performance, price and delivery of goods, services and civil works, as well as obtains terms of purchase;
Preparing POs, contracts and contract administration;
Ensuring accuracy and correctness of standards in accordance with OSCE Procurement Rules and Regulations;
Ensuring that the movement of goods take place in accordance with work safety rules which at all times must be evaluated, and making sure that staff adhere to precautionary measures;
Maintaining the Suppliers database in ORACLE;
Briefing project staff on the application of Procurement Regulations/Instructions and ORACLE Purchasing and Assets Applications;
Performing any other tasks as assigned.
Please note that this is an extra-budgetary post and initial appointment will be for one year. Further extension of the post is subject to availability of Extra-Budgetary funds.
Secondary education supplemented by formal business and management training;
A minimum of four years of work experience in procurement, contracting, inventory and stock management. At least one year of this experience should preferably be with an international organisation or international non-governmental organisation.
Computer literacy, with practical experience in using Microsoft Office applications;
Excellent oral and written communication skills in English, Russian and Tajik languages;
Ability to work with people of different nationalities, religions and cultural backgrounds;
Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions, is 751.50 EUR. Social benefits will include participation in the medical insurance scheme and the OSCE Provident Fund.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/. ONLY ONLINE APPLICATIONS WILL BE CONSIDERED, offline applications received by email, post etc. will not be accepted. Please note that the vacancy is open for competition only amongst nationals of Tajikistan.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.
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