OSCE Office for Democratic Institutions and Human Rights
Field of expertise
Deadline for application
9 January 2018
- 23:59 Central European Time (CET/CEST)
This is a maternity cover position during the period from 1 March 2018 till 15 December 2018.
The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHR’s assistance projects and other activities are implemented in participating States in accordance with ODIHR’s mandate.
The incumbent works under the direct supervision of the Spokesperson/Senior Press and Public Information Officer, co-ordinates the printing process of ODIHR publications and promotional materials, performs administrative and translating tasks for the three professional staff members in Public Affairs Unit. In addition, the incumbent supervises directly a Documents Clerk with respect to distribution and storage of ODIHR publications.
Tasks and Responsibilities
The Press and Public Affairs Assistant performs the following duties:
1. Assists the Spokesperson/ Senior Press and Public Information Officer in liaising with Polish media:
Translates OSCE/ODIHR press releases into Polish and disseminates to Polish media; Maintains a Polish media database;
Upon request, peruses Polish media and briefs Spokesperson on issues concerning the Office that are covered therein; produces an English-language press digest on these occasions.
2. Assists the Public Affairs Editor in preparation and production of ODIHR publications:
Contacts printing houses, designers and translators prior to and during the publication process;
Prepares contracts for all external contractors involved in the production of ODIHR publications and other informational material;
Maintains database for production and distribution of ODIHR publications, assists in preparing ODIHR publications for shipping.
3. Carries out all administrative tasks of the Public Affairs Unit, including arrangements for duty travels, unofficial translations of correspondence to and from Polish, preparing procurement forms for the Unit.
4. Performs other duties as assigned.
Completed secondary education supplemented by formal studies in administration/office organization and languages;
Four years of secretarial/administrative experience, with established translation/interpretation abilities. Experience of working in publishing or media preferred;
Knowledge of publication-related software and Internet content management systems highly desirable. Strong photographic skills and ability to work effectively with photo-editing programs also an asset. Computer literate with practical experience in Microsoft applications;
Excellent written and oral communication skills in English and in the local language; working knowledge of Russian - desired; knowledge of other OSCE languages is an asset;
Ability to work independently;
Well-developed communication skills;
Attention to detail;
Ability to work with people of different nationalities, religions and cultural backgrounds;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions, is approximately PLN 6,900. OSCE salaries are exempt from taxation in Poland.
Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 45 Euro).
Appointments are made at step 1 of the applicable OSCE salary scale.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under http://jobs.osce.org.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only shortlisted applicants will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization.
No application fees or information with respect to bank account details are required by OSCE for our recruitment process.
Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.
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