3 July 2018
- 23:59 Central European Time (CET/CEST)
General Minimum Requirements
The general minimum requirements for working with the OSCE are:
Excellent physical condition
Possession of a valid automobile driving license and ability to drive using manual transmission
Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
Field of Expertise Requirements
The general minimum requirements for working in this field of expertise are:
Demonstrable organizational skills
Proven ability to communicate effectively, both orally and in writing
Demonstrable interpersonal skills and documented experience in negotiations
Depending on the field activity's mandate, significant prior experience in relevant fields such as international customs practices and procedures, law enforcement, and military observations and arms control may also be required
Negotiating experience, preferably in the area of monitoring operations and/or related activities
Level of Professional Competence Requirements
Furthermore, this level of responsibility requires the following:
Second-level university degree/certified training course in a relevant field desirable
Minimum 6 years of relevant, diversified and progressively responsible professional experience including at least 3 years at the management level relevant to the actual position
Mission Specific Requirements
Additionally, this particular post has specific requirements:
Second-level university education in public/business administration, management, development studies, political science, international relations or related field;
Proven professional experience in all aspects of general administration and programming (programme development, budgeting, etc.);
Previous international experience, preferably within operational missions and in the Commonwealth of Independent States (CIS), especially in Central Asia;
Sound experience in programme development and project management, including finance, planning, implementation, monitoring, evaluation/ controlling and reporting;
Length and type of practical experience required at the national and if so required at the international level;
Proven experience in budgeting and budget management;
Proven experience in team management;
Strong analytical, organizational, communication and interpersonal skills; ability to compile and analyze relevant information;
Cultural sensitivity and judgment;
Professional fluency in oral and written English and ability to communicate clearly and concisely;
Ability to operate windows applications, including word processing, excel, e-mail and to use the internet;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
Working knowledge of Russian highly desirable.
Tasks and Responsibilities
The Policy and Planning Officer is the focal point in the Programme Office for the evidence-based development and co-ordination of all programmes and drafting of all programme budgeting documents. The Policy and Planning Officer also liaises with the Secretariat (the Central Asia desk and the Programming and Evaluation Support Unit in the Conflict Prevention Centre) to develop project activities of the Office, and ensures effective and timely reporting and donor management. More specifically:
Overseeing the planning, approval, implementation and evaluation of the Office's Unified Budget (UB) and Extra Budgetary (ExB) Projects; advising senior management on issues pertaining to the Office’s project portfolios and programmatic implementation and formulates evidence-based recommendations for programme development;
Supporting the Office's programmatic staff in the planning, monitoring and evaluation of their projects and programmes; serving as the focal point for liaison with the Programming and Evaluation Support Unit (PESU/CPC) in the Secretariat; also liaising with the Central Asia Desk (CPC) in the Secretariat on programmatic issues;
Co-ordinating the Office's Programme Budgeting Cycle, including the drafting of relevant strategy documents (Programme Outline, Unified Budget Proposal, Programme Budget Performance Report) and the elaboration of associated planning schedules;
Supervising two National Programme Officers and one Administrative Assistant, and managing their daily work plans;
Managing the implementation of the ExB and UB projects on the OSCE Academy in Bishkek and ensuring timely, quality reporting to donors;
Ensuring regular communication with the Office's existing and potential extra-budgetary donors, especially with regards to the submission of project reports required by donors;
Drafting speeches and talking points; drafting answers and inputs for information requests from the Secretariat;
Supporting the Head of Office and the Chief of Fund Administration in the review of administrative practices and contributing to the formulation of recommendations to ensure effective and efficient programme delivery;
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply
Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.
Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.
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