Outreach Programme Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Dushanbe
Vacancy number: VNTAJG00557
Vacancy type: Local Contracted
Grade: G5
Number of posts: 1
Duty station: Dushanbe
Date of issue: 17 November 2017
Deadline for application: 5 December 2017 - 23:59 Central European Time (CET/CEST)

Background

		The OSCE Programme Office in Dushanbe is looking for a highly qualified, motivated and experienced professional for the position of Outreach Programme Assistant for its Office in Dushanbe.

Tasks and Responsibilities

		Under guidance and supervision of the National Outreach Officer, the Outreach Programme Assistant performs the following duties: Provides administrative and logistical support for the implementation of POiD activities in the regions of Tajikistan, coordinating as necessary this work with programme Departments and the FAU. This work includes travelling to regions and identifying/selecting participants for events, booking event venues; booking or organizing catering and other logistical support; providing administrative support including distribution of materials; maintaining a register of participants, collecting passports of participants ahead of events and completing the administration necessary for payment to participants and vendors, including effecting direct payments on behalf of POiD project budget’s through COAs; Supports the work of the Programme Outreach Unit providing inputs into the annual workplan; Ensures that the necessary travel and security approvals are obtained, and that logistical arrangements, including transport and accommodation are made; Contributes to the development of agendas for visits to the regions at various levels (external and internal; high-level or working level). The incumbent is also responsible for administrative arrangement such as raising of PRs and liaising with FAU for travel arrangements; The incumbent will be expected to maintain a current working knowledge of the situation in the regions of Tajikistan, through regular travel to the regions in accordance with a travel plan agreed with the first level supervisor and coordinated with programme departments. This includes maintaining contacts with key partners at working level (e.g. local government officials and representatives of the Police, regional branches of international governmental and non-governmental organizations, and civil society including POiD Implementing Partners). Performs other duties as required.

Necessary Qualifications

		Completed secondary education; Minimum 4 years work experience in project management (including finance / budget management) and dealing with related legal and political issues. Willingness to travel extensively, for at times longer period of time, to any region of Tajikistan; Experience in using MS Office applications. Excellent written and oral communication skills in English, Russian and Tajik languages; Excellent physical condition; Minimum of 6 years of relevant work experience; specialized study in finance and administration would be an advantage; substantive experience in administration is required; experience in finance and budgeting is a strong asset; Good command of MS Excel would be a strong advantage; Experience in working with International Organizations is a strong asset; experience working with NGOs is desirable; Ability and willingness to work with people of different cultural and religious backgrounds, different gender, and diverse political views while maintaining impartiality and objectivity; experience and ability to work under pressure and with limited time frames.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions, is 751.50 EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/. ONLY ONLINE APPLICATIONS WILL BE CONSIDERED, offline applications received by email, post etc. will not be accepted. Please note that the vacancy is open for competition only amongst nationals of Tajikistan. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.