Oracle Applications Project Manager

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECP01512
Vacancy type: International Contracted
Field of expertise: Information Technology and Information Management
Grade: P4
Number of posts: 1
Duty station: Vienna
Date of issue: 14 February 2020
Deadline for application: 13 March 2020 - 23:59 Central European Time (CET/CEST)

Background

		Please note that this is a temporary assignment for an initial duration of 5 months 29 days, with an extension for another 5 months 29 days and is subject to project needs and funds availability. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The Department of Management and Finance (DMF) is responsible for managing the material and financial resources of the Organization. The objective of DMF is to provide efficient and effective management of non-staff resources in support of OSCE programmatic activities. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. DMF consists of Budget and Finance Services, Mission Support Section, Information and Communication Technology Section and the Information Security and Co-ordination Unit. Information and Communications Technology Services (ICTS) ensures efficient, available, and cost-effective management, operation and utilisation of Information Technology (IT) in support of the core business of the OSCE. This comprises activities associated with co-ordination, operation, management, development and implementation of Information and Communications Technology (ICT) supported projects and infrastructure. The OSCE Secretariat is starting two major, related IT projects in 2020: 1. Oracle EBS 12.2 Upgrade: this project will upgrade the OSCE's Oracle E-Business Suite (EBS) service from version 12.1.3 to version 12.2. The OSCE's EBS service is hosted and managed by the UN International Computing Centre (UNICC) in Geneva. EBS 12.1.3 will be discontinued by Oracle in December 2021, and the upgrade project is planned to complete by Q2 2021 latest. 2. Oracle PBCS Implementation: this project will implement the Oracle Planning and Budgeting Cloud Solution (PBCS, also known as Hyperion Budgeting), including integration with EBS. The OSCE currently uses the on-premise Oracle Public Sector Budgeting (PSB) EBS module. PSB will be desupported by Oracle in December 2021, and so is being replaced by PBCS. The PBCS implementation is planned to complete by Q4 2020. These two projects will run in parallel and are dependent upon one another. Both projects will be delivered by OSCE project teams working together with external vendors. In addition to these two major projects, ICTS will also be running several other Oracle EBS-related projects in 2020/21.

Tasks and Responsibilities

		Should you be selected for the position of Oracle Applications Project Manager, you will perform the following duties: Creating, monitoring and maintaining the detailed project plans and documents, covering all project deliverables, milestones, dependencies, tasks, and quality assurance methods. Adjusting the plan and project documents when needed; Providing leadership, instruction, and motivation to project team members; Identifying project personnel needs and establishing a resource plan under known constraints. Assigning duties, responsibilities and scope of authority to project personnel; Decomposing project activities into work packages and assigning these to the responsible internal and external groups. Managing internal work packages and liaising with vendors and external consultants on their assigned work packages; Developing a change management plan and managing the impact of approved changes to project scope, schedule, risks, and cost; Assessing and documenting project risks, and managing risks and issues throughout the project; Establishing and implementing the project Communications Plan. Co-ordinating with the technical implementation teams, external consulting companies, business units in the Secretariat and executive structures and OSCE senior management as required; Monitoring and reporting on project activities, ensuring the currency, quality and integrity of the information. Providing regular reports to the Project Board and other stakeholders; Co-ordinating the quality assurance process and activities during the whole project lifetime, including user testing; Co-ordinating user training activities; Ensuring that project goals are accomplished within the approved schedule and budget; Following OSCE standards and procedures for project reporting and documentation; Performing other related duties as assigned. For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat.

Necessary Qualifications

		Second-level university degree in computer science, software or systems engineering, or another technology-related field; a first-level university degree in combination with two years of additional qualifying experience may be accepted in lieu of the second-level university degree; A minimum of eight years of experience as a Project Manager, with a minimum of five years of experience in managing large, complex, enterprise IT projects and external vendors; Experience in managing Oracle EBS system implementation or upgrade projects; PRINCE2 Practitioner certification and practical experience; Professional fluency in written and spoken English; knowledge of other working OSCE languages other than English is an asset; Experience in using Microsoft Office; Ability to set and manage customer expectations and effectively communicate with all levels of an organization; Ability to effectively influence and negotiate without having direct supervision of project staff; Ability to operate as a team member and foster a unified team environment; Demonstrate sensitivity in working in a political environment and interacting with senior leadership; Excellent communication skills (written, spoken, active listening, and presentation); Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability to establish and maintain effective working relationships with people of different national, cultural and professional backgrounds, whilst remaining impartial and objective; Experience in managing implementation or upgrade projects for Oracle PBCS/Hyperion (cloud or on-premise) is highly desirable; Experience with SharePoint, MS Project, and issue management tools (e.g. Atlassian Jira) is highly desirable; End-user experience with Oracle EBS and PBCS/Hyperion is an asset; Experience in working within UN/international organizations or in the public sector is desirable; ITIL certification and knowledge is an asset; Experience in agile project management and delivery methods (Scrum, Kanban, DSDM etc.) is desirable.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to post adjustment, is approximately EUR 7,635. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme. Please note that appointments are made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please be aware that the OSCE does not request payment at any stage of the application and review process.