| Background |
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The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is the leading agency in Europe in the field of election observation. It coordinates and organizes the deployment of several observation missions with thousands of observers every year to assess the compliance of elections in OSCE participating States in line with OSCE commitments, other international obligations and standards for democratic elections, as well as national legislation. Its unique methodology provides an in-depth insight into all elements of an electoral process, and permits to make concrete recommendations to further improve electoral processes. Further details of the organization can be found at www.osce.org/odihr.
In order to strengthen its pool of Operations Experts for election observation missions, ODIHR is now inviting persons with relevant expertise to apply for inclusion in ODIHR’s expert roster.
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| Tasks and Responsibilities |
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Under the overall supervision of the Head of Mission (HoM), and in close co-ordination with the Deputy Head of Mission (DHoM) and the ODIHR Election Department, and in close consultation with the ODIHR Procurement and Contracting Officer (PCO), the Operations Expert (OE) is responsible for ensuring the efficient and smooth organization of election observation missions and effective operational support to all observers. The OE should liaise with the ODIHR Deputy Head of the Election Department and respective Election Adviser on planning and implementation of the mission.
This will include:
- Become familiarized with the ODIHR Election Observation Handbook, the ODIHR Election Observation Finance and Administrative Manual (thereafter “the FAM”), and the Operational Guidelines for election field activities (thereafter “the Guidelines”), any other memos and instructions on operational and logistical aspects of ODIHR election observation activities;
- Co-ordinate the planning, preparation and implementation of mission with the Deputy Head of the Election Department and the respective Election Adviser and in close co-ordination with the PCO according to the Guidelines and to the FAM;
- Ensure the establishment of a safe, fully functional, and fully equipped mission head office, including a fast speed and reliable internet connection and office network;
- Ensure that mission operations run smoothly and efficiently;
- Manage day-to-day operational activities;
- Ensure a high-level and speedy support to all observers including to mission core staff, long-term observers (LTO) and short-term observers (STO) (if applicable), and all other persons/delegations/organizations involved in the ODIHR observation efforts;
- Together with the DHoM, Security Expert (if applicable) and LTO Co-ordinator, prepare the deployment plan for LTOs and STOs to their areas of observation;
- Recruit support staff under his/her direct supervision, i.e. Front Office Assistant, Operations Assistant(s), Drivers, Cleaner and ICT Assistant according to rules and procedures included in the FAM/Guidelines;
- Supervise and co-ordinate the work of Operations Assistants and other staff under his/her direct supervision;
- Ensure the liaison between the Security Expert and the Operations Team.
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| Necessary Qualifications |
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- University degree in business administration, material management, logistics management, economic sciences, or other field but with equivalent professional experience;
- Four years of relevant professional domestic or international experience, with some experience in planning, preparing and organizing election observation missions. Field experience is essential, preferably with OSCE;
- Excellent negotiation, organizational and co-ordination skills;
- Problem solver and solution oriented;
- Demonstrated ability to work long hours and under pressure in a sensitive political environment;
- Ability to handle difficult situations with tact and confidence. Ability to be discreet and maintain confidentiality;
- Very good interpersonal skills and demonstrated ability to work in supervisory role, and as a member of a team composed of individuals of different cultural and political backgrounds, while maintaining impartiality and objectivity;
- Advanced computer skills;
- Excellent written and oral communication skills in English;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
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| Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
Managerial competencies (for positions with managerial responsibilities)
- Flexibility: Responds positively and effectively to changing circumstances
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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| Remuneration Package |
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Remuneration will be in accordance with the consultancy fee rates established for ODIHR election related activities which can be found on https://www.osce.org/odihr/elections/408608.
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| How To Apply |
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If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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