Office Clerk (maternity replacement)

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Bishkek
Vacancy number: VNKYRG00957
Vacancy type: Local Contracted
Grade: G3
Number of posts: 1
Duty station: , Bishkek
Date of issue: 4 April 2019
Deadline for application: 1 May 2019 - 23:59 Central European Time (CET/CEST)

Background

		The post holder provides receptionist and clerical services for the OSCE Programme Office in Bishkek (POiB) and acts as the front desk contact of the POiB. This is a maternity replacement vacancy for 6 months with a possibility for an extension up to 10 month.

Tasks and Responsibilities

		Acts as the first point contact for in-coming phone calls, re-directs callers to appropriate mission member; Receives office visitors, determines the nature of their business and provides appropriate information or directs visitors to the relevant mission members in the office; Receives incoming correspondence and distributes it to the mission members concerned; Drafts and/or responds to a routine in-coming electronic correspondence; Collects the outgoing correspondence and arranges delivery of such correspondence for further mailing as applicable; Processes monthly phone call reports of the mission members; Deals with Visa and Accreditation arrangements; Digitizes documents and pictures for e-mailing when required; Makes unofficial translation of the short documents/correspondence if required; Supports DocIn focal point in digitizing documents and pictures; Performs other duties as required. For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: http://www.osce.org/programme-office-in-bishkek

Necessary Qualifications

		Completed secondary education complemented by training in clerical skills; Minimum two years of work related experience preferably in an International Organisation(s); Computer literate with practical experience in Microsoft packages; Excellent written and oral communication skills in English, Russian and Kyrgyz; Good skills in using standard office and communication equipment; Ability to work in a team with people of different nationalities, religions and cultural backgrounds.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 606.50 Euro/month. Social benefits will include OSCE participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies/. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.