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Office Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Mission in Kosovo
Vacancy number: VNKOSG01963
Vacancy type: Local Contracted
Field of expertise: Secretarial Services
Grade: G4
Duty station: Vucitrn
Date of issue: 1 August 2017
Deadline for application: 22 August 2017 - 23:59 Central European Time (CET/CEST)
Date of entry on duty: 15 September 2017

Tasks and Responsibilities

		Under the overall supervision of Chief of Section and direct supervision of Senior Community Policing Officer the incumbent provides generic secretarial and clerical services: Assists the supervisor/s in his/her daily duties; Attends meetings, seminars, conferences, taking minutes as tasked; Searches for the information and background documentation required by the supervisor/s, as requested; Drafts reports and correspondence in English on the basis of instruction received from supervisor/s and/or on the basis of the knowledge of the work; prepares summaries of relevant meetings, documents; Establishes contacts with different parties; maintains and updates the database of contacts; Collects, reviews and sorts incoming mail, providing background files and information; dispatches outgoing mail, sends messages via Fax and electronic mail facilities; Responsible for organizing the office files including; specifying the list of files in order to make them available to people; checking and updating the files; maintaining and updating files of reports, cases, and other confidential issues, correspondence and other relevant material; classifying and coding material being filed; Schedules appointments for the supervisor/s; Arranges and co-ordinates meetings; notifying participants of time, date and subject matter; Organizes seminars including preparatory work; Ensures the availability of office supplies (stationary, computer material); arranges for the procurement of material needed; if needed, arranges his/her transport in co-ordination with the Transport Office; Interprets (consecutively or simultaneously) for the supervisor/s from English into Albanian/Serbian and vice versa; Translates text and documents of various kinds (legal text, including laws, decrees, administrative decisions; incoming and outgoing official and informal communications) that are relevant to the work of the supervisor/s; Accompanies the supervisor/s to provide interpretation services during meetings, conferences, seminars, round-table meetings, etc.; Performs other duties as assigned.

Necessary Qualifications

		Completed secondary education, supplemented by formal secretarial training; Minimum of three (3) years relevant work experience in secretarial and translation and interpretation, preferably with an international organization; Proven administrative and co-ordination skills; Computer literate with practical experience with Microsoft applications; Excellent written and oral communication skills in English and in local languages; Working language of any of the OSCE languages is desirable; Ability to work with people of different nationalities, religions and cultural backgrounds; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

Remuneration Package

		Monthly remuneration, subject to social security deductions is € 885.00 Euro/month. Social benefits will include participation in the OSCE group medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions

How To Apply

		For more details please visit the OSCE website employment section at http://www.osce.org/employment/43284. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. In case of technical difficulties with the online application, applicants may use the OSCE offline application form, which can be downloaded from “Links/ Off-line application form” on the same page, and send it by e-mail to Recruitment.OMiK@osce.org with vacancy number quoted in the title. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

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You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.