As a result of the decision on the closure of the OSCE Special Monitoring Mission to Ukraine (SMM), please be informed that all SMM open recruitment processes are hereby cancelled. To see all other vacancies, please click here.
16 August 2017
- 23:59 Central European Time (CET/CEST)
Tasks and Responsibilities
The Office Assistant will work within the Human Rights and Communities Department, Field Support Section. Under the direct supervision of the Senior Democratization Officer and the overall supervision of the Director of the Regional Centre, the incumbent will be responsible for assisting governance project teams with programmatic, administrative and secretarial tasks.
Provides assistance in relation to administrative procedures related to specific project activities and other programmatic assignments;
Assists and supports the project teams by executing logistical and financial arrangements for projects, workshops, conferences, training and other programmatic assignments;
Arranges transport for team members or participants of team activities as requested;
Prepares conference material (e.g. invitations, hand-outs, name tags, presentations and sign-in sheet, etc.) as required for meetings, workshops, conferences, training, etc.
Maintains and updates contact lists, files, reports, correspondence and other material relevant to the work of the team;
Maintains an active filing system to support day-to-day projects administrative activities; assists in preparing final reports and follow-up documentation for implemented projects; - Handles incoming and outgoing administrative correspondence and takes minutes of Section meetings;
Project related administrative duties
Assists the Field Support Section and the Governance Section with the implementation of specific projects and other programmatic assignments;
In cooperation with the staff of the Department of Administration and Support, assists the Field Support Section and the Governance Section in preparing proper project management documentation for procedures relating to Finance, Personnel, Supply, Procurement, and consults the OMiK Office of Legal Affairs when needed, in support of department project implementation;
Prepares and maintains Section’s project tracking data;
Completed secondary education supplemented by formal studies in secretarial, office organization or languages.
At least three years of work experience in an office or in project management activities.
Some experience in translation and interpretation.
Computer literate with practical experience with Microsoft applications.
Excellent written and oral communication skills in English and in the local languages in official use.
Ability to work with people of different nationalities, religions and cultural backgrounds
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities
Monthly remuneration, subject to social security deductions is 885.00 Euro/month.Social benefits will include participation in the CIGNA health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
How To Apply
For more details please visit the OSCE website employment section at http://www.osce.org/employment/43284. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. In case oftechnical difficulties with the online application, applicants may use the OSCE offline application form, which can be downloaded from “Links/ Off-line application form” on the same page, and send it by e-mail to Recruitment.OMiK@osce.org with vacancy number quoted in the title. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgroundsto apply to become a part of the organization.
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