16 August 2017
- 23:59 Central European Time (CET/CEST)
Tasks and Responsibilities
Under the direct supervision of the Senior Democratization Officer and the overall supervision of the Regional Centre Director, the incumbent will provide programmatic assistance, translation/interpretation, and secretarial services to the implementation of the Field Support Section Tasks. The incumbent will perform his/her tasks in one of the five Regional Offices.
Assists and supports the respective field Support Section Staff in their daily duties by executing logistical arrangements for monitoring, advocacy actions, projects, workshops, conferences and trainings; liaises with Sections in the HQ and in the field to facilitate the implementation of Programmatic activities; organizes seminars including the preparatory work;
Collects, reviews and sorts incoming mail, providing background files and information;
Dispatches outgoing mail, sends messages via electronic mail facilities;
Is responsible for organizing the office files including: specifying the list of files in order to make them available to people; checking and updating the files; maintaining and updating files of reports, cases, other confidential related issues, correspondence and other relevant material; classifying and coding material being filed; when required attends meetings and draft minutes;
Schedules appointments for the Senior Democratization Officer and the Programme Officer;
Arranges and coordinates meetings, notifying participants of time, date and subject matter;
Ensures the availability of office supplies (stationery, computer material); arranges for the procurement of material needed; if needed, arranges her/his transport in coordination with the Transport Office.
Searches for the information and background documentation required by the Senior Democratization Officer and the Programme Officer as requested;
Drafts reports and correspondence in English on the basis of the instruction received from the Senior Democratization Officer and the Programme Officer and/or on the basis of the knowledge of the work; prepares summaries of relevant meetings, documents;
Accompanies the Senior Democratization Officer and the Programme Officer, if applicable, to provide interpretation services (consecutively and simultaneously) from English into Albanian and/or Serbian and vice versa during meetings, conferences, seminars, round table meetings, etc.;
Translates texts and documents of various kinds (legal texts including laws, decrees, administrative decisions, incoming and out coming both official and informal communications;
Performs other duties as assigned.
Completed secondary education;
Minimum three years of relevant working experience with governmental, inter-governmental, International Organizations or civil society organizations in secretarial, record keeping, editing, research of information and report writing. Computer literate with practical experience with Microsoft packages. Project support experience and practical experience in translation/interpretation.
Excellent written and oral communication skills in English, and in local languages in official use. Knowledge of other regional languages as an asset;
Ability to work with people of different nationalities, religions and cultural backgrounds
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities
Monthly remuneration, subject to social security deductions is 885.00 Euro. Social benefits will include participation in the OSCE Group Insurance Plan (Health, Life, Accidental Disability and Temporary Incapacity Insurance) and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
How To Apply
For more details please visit the OSCE website employment section at http://www.osce.org/employment/43284. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. In case of
technical difficulties with the online application, applicants may use the OSCE offline application form, which can be downloaded from “Links/ Off-line application form” on the same page, and send it by e-mail to
Recruitment.OMiK@osce.org with vacancy number quoted in the title. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the
English language will not be considered. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds
to apply to become a part of the organization.
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