*Employment is subject to the approval of 2020 UB Post Table
Tasks and Responsibilities:
Under the direct supervision of the Chief of General Service division, the incumbent will be performing the following transport and building maintenance related function:
1. Transport related functions:
a) In coordination with the Chief of General Services, the incumbent will be evaluating procedures and implementing policies and scheduling to provide economical, efficient and safe transport of staff and equipment. Is also responsible for assisting in the provision of efficient fleet maintenance/management and driving guidelines based on OSCE established policies and regulations thus ensuring the effective use of all transport resources in order to fulfil the transportation needs of the Mission;
b) Acting as focal point and system administrator for the Fleet Wave system and acting as Administrator for reporting within Fleet Wave corporate system to OIO and other budgetary and financial units;
c) Reviewing reports on traffic accidents submitted by drivers and users of OSCE vehicles and reviewing cases for submission to the appropriate board and/or the Disciplinary Board;
d) Supervising adherence to the maintenance schedule for all vehicles within the OMiK fleet, defining standard specifications for repair and maintenance of vehicles ensuring compliance with the provisions of the maintenance contracts, other contracts, verifying the invoices, and makes sure that they reflect the services provided. Providing monthly statistics on actual repair costs for decision making by the management;
e) Reviewing and submiting technical reports, updated statistics and other information required by the Secretariat or Mission Management and other Executive Structures where required;
f) Developing, adapting and implementing procedures for maximising the fleet management such as, fuel consumption control, vehicle allocation etc;
g) Planning scheduling and supervising or holding group/individual briefings on; driving theory, OSCE policy for driving and the use of vehicles; providing authorised drivers testing and is responsible for issuing of OSCE driving permits.
2. Building maintenance related functions:
a) Supervising the work of Facilities/Maintenance Unit and Electrical/Generator Unit. The incumbent will be coordinating the planning, design, maintenance, construction and renovation projects on behalf of the mission and certifies the technical acceptance in accordance with the conditions of contracts cost estimates for budget proposals;
b) Scheduling projects for simultaneous implementation, taking into account manpower, material and equipment available (resource levelling) thereby ensuring that specifications are adhered to and do not exceed the contracted amounts (unit pricing) as specified in the contract;
c) Organizing assessments of buildings and ensuring that office space standards and building services provided comply with EU requirements and guidelines within OSCE established policies and regulations thus ensuring the effective use of the Mission estate;
d) Responsible for the management, maintenance and repair of technical installations, i.e. heating, main power, transformers, internal electrical distribution systems and secondary generated electrical power;
e) Establishing and reviewing concepts for office space allocation at all facilities within the Mission estate based on an inventory of available floor space, size of rooms and number of occupants; drafts office layouts in accordance with accepted norms;
f) Reviewing requests for relocation of offices; inspecting offices to ensure that within existing constraints the optimum working environent is available to staff members;
g) Monitoring metering devices installed to all utility devices in the Mission’s buildings and overseeing the BMS Technical Clerks in each of the buildings and Regions who monitor the utilities provided;
3. Performing other related duties as required.
• University degree in Economical sciences, Management, Business Administration Logistics or an Engineering discipline;
• Minimum 4 years of professional experience in, transport/logistics/Building management preferably acquired in an international organization or mission environment;
• Computer literate: with practical experience with Microsoft applications, various Fleet Management Systems; Experience with computer-assisted design (CAD) is desirable;
• Excellent written and oral communication skills in English and local languages;
• Holding a valid driving license.
Monthly remuneration, subject to social security deductions is 1784.67 Euro/month. Social benefits will include participation in the OSCE Group Insurance Plan (Health, Life, Accidental Disability and Temporary Incapacity Insurance) and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
How To Apply:
In order to apply for this position you must complete the OSCE's online application form, found under https://jobs.osce.org Applicants are encouraged to use the online recruitment and only fully completed OSCE applications will be accepted. However, if you have technical difficulties with the system you may use the offline application form found under https://jobs.osce.org/resources/document/offline-application-form and forward the completed form quoting the vacancy number by e-mail to: Recruitment.OMiK@osce.org In line with your qualifications please indicate preference to one or more field of expertise listed above (while using the online application the field of expertise preference can be indicated in the cover letter part). Kindly note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language would not be considered. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.