Under direct supervision of the Recruitment Officer and overall guidance of Head, Human Resources and DHR in the Secretariat, the National Recruitment Officer ensures effective delivery of a transparent competitive selection and recruitment process. The incumbent interprets and applies OSCE Staff Rules and Regulations, Staff Instructions and HR policies and practices applicable to identification, selection and appointment of candidates, designs and implements internal procedures or interview questionnaires and tests and also provides prospective candidates with guidance on employment terms and conditions.
Manages transparent and competitive process of recruitment, selection and placement of staff, focusing on the achievement of the following results:
Planning and executing recruitment activities and establishing priorities in accordance with the requirements of the hiring departments; Ensuring adherence to recruitment principles in filling all vacant posts and assessing the effectiveness of recruitment programmes in achieving gender balance, geographical and nationality distribution, etc.;
Formulating and issuing vacancy notices in conformity with classified job descriptions and advising on advertising;
Screening and assessing applications, based on mandatory and desirable criteria and establishing long-lists and, in consultation with the hiring department, drawing up shortlists of candidates to be invited for interview;
Planning and participating in interview boards, formulating competency-based questions in co-ordination with the board members, overseeing creation of written exams, evaluating interviews and preparing interview reports;
Conducting reference checks and preparing job offers for successful candidates; following up on start dates and any salary issues;
Supervising and coordinating the work of the Senior Recruitment Assistant and Recruitment Assistants.
Interprets OSCE Staff Rules and Regulations, Staff Instructions and HR policies and practices, designs and implements internal procedures; provides prospective candidates with guidance on the employment terms and conditions and mission members on selection and recruitment.
Providing Programme Managers and other Mission staff with advice and guidance on the interpretation and application of Staff Rules and Regulations and other HR policies and procedures applicable to selection and recruitment, when required;
When required formulating and developing HR-related operating procedures and providing guidance on their implementation;
Analyze recruitment data and provide recommendations for appropriate actions and remedies for improvement of the processes:
Collecting and compiling recruitment data for the whole mission and reporting on regular basis to relevant stakeholders including SMM senior and middle management;
Providing recruitment statistics and analysis to feed into various reports at the mission level and for the Secretariat and CPC as requested;
Promote OSCE/SMM as an employer of choice:
In collaboration with DHR/Recruitment in the Secretariat develops projects and activities to promote SMM as a desired employer;
Designs and co-ordinates with SMM PPIU promotional activities related to job fairs in Ukraine in order to raise awareness of potential candidates of the jobs in the SMM;
Other duties as assigned.
Ukrainian citizenship or holding permanent resident status in Ukraine;
University Degree in human resources, business administration, law, social sciences;
Minimum two years of professional experience in human resources administration, including recruitment and modern selection interviewing techniques, administration and HR management;
Good knowledge of the Mission mandate, activities and administrative matters would be an advantage;
Computer literate with practical experience in Microsoft applications Ability to use ORACLE Application 11i (HRMS module and iRecruitment) would be an advantage;
Established experience in research, analysis and synthesis of data and production of reports;
Excellent written and oral communication skills in English, Russian and Ukrainian;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions is 1691.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
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