8 May 2019
- 23:59 Central European Time (CET/CEST)
The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professional for the position of National Procurement Officer with its office in Kyiv HO. The OSCE is committed to achieving a better balance of women and men within the Organization.
Initial duration of appointment is for 12 months, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.
Under the direct supervision of the Procurement Officer (PO) and overall guidance of the Chief of Procurement and Contracts (CPC), the National Procurement Officer is responsible for support in processing of procurement activities. This involves advisory role in the Procurement and Contracts Section/Procurement Unit and co-ordination with relevant staff in the Office of Administration and Finance. The incumbent also organizes tendering procedures and plays an important role in the coordination of activities within the Unit by supporting in planning for the procurement activities. The incumbent conducts market research and prepares statistical analysis required by the supervisor. More specifically:
Conducts tendering processes including high value procurements for the award of local window contracts and other purchases;
Assists the Procurement Officer in distribution and follow up on of procurement tasks among procurement buyers;
Drafts tender documents in co-ordination with the requesting unit and submits them for approval of CPC;
Compiles comparative tables to analyze financial aspects of bids; drafts summaries of evaluation and reports from tendering processes for the approval by relevant authorities;
Drafts requests for sole-source and exigency procurement, prepares justification for waiver of standard bidding procedure and makes initial recommendations;
Answers queries from requestors on the status of purchase orders; monitors the performance of suppliers until delivery of goods to the Mission warehouse, ensures contractual obligations under the Mission's contracts are consistently met;
Supports the PO in co-ordination of procurement processes for goods and services required by the Mission;
Assists in the drafting of Terms of Reference for various high value goods and services;
Clarifies and verifies the precise requirements of the requestor, keeping in mind the cost of items/equipment or services from market research, catalogues, technical specifications, quotations and product samples;
Ensures proper application of procurement procedures; informs mission members of these procedures and verifies that they have been complied with;
Negotiates with suppliers and recommends the course of action to the PO and CPC;
Supports in co-ordination and evaluates the work of one Senior Procurement Assistant (G6) and three Procurement Assistants (G5);
Supports during section’s co-ordination meetings with the aim to organize activities in line with the workload and timelines;
Participates in recruitment process for new Procurement Unit Members;
Conducts market research and screens suppliers, ensuring they meet OSCE requirements;
Undertakes supplier visits, inspects facilities and equipment;
Reviews requests for inclusion in the Mission's roster of suppliers, reviews relevant documentation (official registration, customer references etc.);
Prepares procurement reports and statistics analysis for the PO and CPC;
Delivers training and presentations to Mission staff on purpose, activities and performance of the Procurement and Contract Management Section when requested;
Replaces PO when absent;
Performs other duties as assigned;
Supports in co-ordination and supervises the work of Procurement Assistants.
Ukrainian citizenship or holding permanent resident status in Ukraine;
First level university degree in business administration, commerce, supply chain management, economics or related field;
Minimum 4 years of working experience in the purchasing field, preferably in an international environment (private or public);
Established knowledge of procurement procedures;
Computer literate with practical experience in Microsoft packages;
Knowledge of international ERP systems such as Oracle or SAP would be an asset;
Professional fluency in the English, Ukrainian and Russian languages, both oral and written;
Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure, proven resilience to high stress environments;
Experience in complex technical projects will be an asset;
Experience in working with international organisations and knowledge of public procurement procedures will be an asset;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
Cultural sensitivity and judgment.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions is 2,151.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme. Appointments are normally made at step 1 of the applicable OSCE salary scale.
How To Apply
For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
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