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General Minimum Requirements |
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The general minimum requirements for working with the OSCE are:
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Excellent physical condition
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Possession of a valid automobile driving license and ability to drive using manual transmission
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Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
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Field of Expertise Requirements |
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The general minimum requirements for working in this field of expertise are:
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University education in logistics, business/public administration, engineering or related field or proven experience in any discipline of logistics management and support, such as procurement, mission management, inventory or warehouse management and support
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Level of Professional Competence Requirements |
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Furthermore, this level of responsibility requires the following:
Education:
Advanced degree in a relevant field
Experience:
Minimum 6 years of relevant professional experience
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Mission Specific Requirements |
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Additionally, this particular post has specific requirements:
Mandatory:
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Professional experience in administration and management of a range of procurement, logistics, assets and building management services
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Ability to produce asset reports including previous work experience in the preparation of comprehensive reports and analysis
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Ability to identify and analyse problems and propose solutions
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Negotiation/mediation experience
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Strong interpersonal, analytical and organizational skills
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Cultural sensitivity and judgment
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Professional fluency in the English language both oral and written
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Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity
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Flexibility and ability to work under pressure and with limited time frames
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Ability to operate windows applications, including word processing and e-mail
Desirable:
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Experience of working with ERP systems (Oracle e-Business Suite applications preferred)
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Knowledge of the Russian and/or Tajik language
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Experience of working in the Central Asian region and/or knowledge of the region
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Previous experience with OSCE field missions and/or international organizations
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Tasks and Responsibilities |
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Under the direct supervision of the Chief of Administration and Finance and the overall supervision of the Head of the OSCE Office in Tajikistan (Fund Manager), the Material Management Officer is responsible for implementing internal control systems to ensure proper material, asset, travel, transport and buildings management and procurement for the main office and the five field offices in accordance with organizational policies.
Specifically, the Material Management Officer:
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Plans and manages the procurement of goods, services and commodities taking into account local economic and other conditions;
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Supervises the preparation of technical specifications and the bidding process and approves purchase requisitions and purchase orders in Oracle;
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Ensures optimal and rational use of materials, equipment/assets and logistics support, by proposing standardization where appropriate and provides support in the planning and preparation of the budget;
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Proposes the scope of services for establishing service/maintenance related contracts;
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Supervises the asset management activities as well as advises on establishment of life expectancies for various types of equipment, and appropriate storage and disposal;
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Oversees warehouse maintenance and inventory tracking;
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Liaises with the OSCE Secretariat on equipment and supply matters and co-ordinates registration of all assets in the Oracle assets module;
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Manages the allocation, maintenance and repair of the Office's vehicle fleet; plans fuel disposal and vehicle records and liaises with the OSCE Secretariat on issues such as vehicle and road traffic accidents;
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Ensures smooth and cost effective implementation of transfers of equipment/vehicles between the main office and the field offices;
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Supervises the maintenance of all the Office's premises: assigning work to contractors, as required, and monitoring performance;
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Supervises the travel operations of the Office, including purchasing of tickets and requests for visas;
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Performs other duties as required.
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The OSCE is committed to achieving a better balance of women and men within the Organization. The nomination of female candidates is particularly encouraged.
Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.
Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.
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