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Archived vacancy details

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Issued by: OSCE Secretariat
Vacancy number: VNSECC01402
Vacancy type: Intern
Field of expertise: General Administration
Number of posts: 10
Duty station: Vienna
Date of issue: 11 January 2019
Deadline for application: 30 January 2019 - 23:59 Central European Time (CET/CEST)

Background

		The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The OSCE Secretariat is looking for qualified candidates to carry out internships for 3-6 month periods as of February 2019 in a variety of both administrative and programmative areas. The respective supervisors will establish specific terms of reference for the intern to be assigned to their department/section/unit. Please note that OSCE internships are full-time (40 hour week). Candidates from non-EU participating States holding a student/resident permit in an EU country will require a D (working) visa.

Tasks and Responsibilities

		The Internship Programme will provide selected candidates with a thorough introduction to the OSCE and an opportunity to gain practical experience in different operational areas at the Secretariat, as well as familiarization with the OSCE programmatic approach and managerial framework. Typical assignments may range from: Policy work such as preparing files and background material for senior managers’ trips, bi-lateral meetings and country visits; Conducting desk/thematic research, media monitoring or surveys and/or financial analyses/what if scenarios, and drafting research papers, policy reports or concept papers for the Department of assignment; Assisting in the preparation of written materials such as briefing papers/memos/talking points/speeches/documents/ newsletters and PowerPoint presentations on specific issues related to the Department of assignment; Supporting the organization of events, meetings, regional workshops, press conferences, round-tables and other conferences, etc.; Attending various OSCE meetings, such as regular meetings of the OSCE decision-making and OSCE-related bodies, or accompanying senior managers to external conferences, taking minutes, drafting official records and writing reports; Assisting with the daily operational work in support units in the Department of Management and Finance or the Department of Human Resources to gain an overview of the complexities and challenges involved in the provision of human resources, financial services, supply chain/travel management/ procurement activities to the OSCE’s diverse operations/locations; Gaining an understanding of the legal framework of the OSCE, reviewing and providing comments/suggestions on legal documents/agreements, preparing legal opinions, performing research and drafting communications in response to questions received from the OSCE Institutions/field operations; Assisting in project management such as participating in the preparation of project proposals/budgets, and/or following up on the implementation of on-going projects and compiling Project Progress reports for donors; Supporting the assigned Section/Unit with website updates, the production of booklets and leaflets and communication-related events/outreach activities; Performing other administrative duties such as editing/formatting files for dissemination, maintaining correspondence, translations from English into Russian and vice-versa, as applicable.

Necessary Qualifications

		Applicants should be under the age of 30 on the deadline of this vacancy; Students in the final year of higher education (university or other accredited institution) at graduate or postgraduate level, i.e. within two years of graduation by the deadline of the vacancy, or recent graduates or postgraduates, with a background in a related subject; Previous work experience in a relevant field would be an asset; Organizational, multi-tasking and analytical skills; drafting skills would be an asset; Computer literacy with familiarity with Microsoft Office applications, including Excel spreadsheets, Powerpoint, word processing and e-mail; Demonstrated open-mindedness, flexibility and high motivation; Professional fluency in English, both oral and written, and the ability to communicate clearly and concisely is mandatory (interviews will be conducted); Knowledge of other OSCE official languages, especially Russian, would be an asset; Willingness to embrace the OSCE core values and competencies; Awareness of the importance of integrating a gender perspective into tasks and activities; Ability to establish and maintain effective working relations with people of different national, cultural and religious backgrounds whilst maintaining impartiality and objectivity. For more detailed information on the structure and work of the OSCE Secretariat, please see: http://www.osce.org/secretariat

Remuneration Package

		Please note that the OSCE is not in a position to pay any remuneration nor reimburse travel expenses. However, selected interns who are non-residents of Vienna may be eligible for some compensation towards their living costs in Vienna. The internship lasts three (3) six (6) months and does not constitute a commitment to future employment with the OSCE. The selected intern will participate in the group health insurance scheme at his/her own expense but the OSCE will cover life and disability insurance.

How To Apply

		If you meet the above requirements and wish to apply for this internship opportunity, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. Please mention your availability dates in the cover letter. Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, or offer an internship with modified terms of reference or a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please be aware that the OSCE does not request payment at any stage of the application and review process.

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