Human Resources Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Office for Democratic Institutions and Human Rights
Vacancy number: VNODIG00761
Vacancy type: Local Contracted
Field of expertise: Human Resources Management
Grade: G5
Duty station: Warsaw
Date of issue: 22 July 2019
Deadline for application: 11 August 2019 - 23:59 Central European Time (CET/CEST)

Background:

		This is an extra-budgetary position. The initial contract will be issued for a period of one year, with a possibility of extension subject to availability of extra-budgetary funds. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHR's assistance projects and other activities are implemented in participating States in accordance with ODIHR's. In the recent years, the number of staff hired on ExB projects has significantly increased, whereas this position is focused on the support to the Extra-budgetary projects of the office. This position is located in ODIHR Human Resources Unit and reports directly to the Chief, Human Resources Unit, through close coordination of work with the Senior Human Resources Assistant and the Senior Recruitment Assistant.

Tasks and Responsibilities:

		The incumbent will be responsible for: Performing the complete range of recruitment and selection duties for fixed-term and short-term positions as well as for Experts hired through Special Service Agreements, funded from Extra-Budgetary sources; Preparing and publishing vacancy notices; Screening receiving applications and preparing long lists; Coordinating all aspects of the selection process with the Hiring Managers, the Selection Board and short-listed candidates; Managing the logistical and administrative arrangements for short-listed candidates; Serving as a Human Resources representative and a Board Secretary during the selection phase and preparing recruitment and selection documentation. Contributing to the daily implementation of the payroll in Oracle, closely complementing the work of the Senior Human Resources Assistant, who has full responsibility for this area, with specific focus on staff funded from Extra-Budgetary sources; Administering contracts, social security schemes, entitlements, allowances and staff benefits; Performing other duties as required.

Necessary Qualifications:

		Completion of secondary education; training in human resources related issue is desirable; A minimum of four years of directly related work experience, with at least one in an international organization; Advanced computer skills in word processing, spreadsheet and database software. Knowledge of Oracle is a distinct advantage; Excellent communication skills; Ability to express clearly procedures and regulations; Ability to handle difficult situations with tact and confidence. Ability to be discreet and retain confidentiality; Excellent written and oral communication skills in English.

Required competencies:

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package:

		Monthly remuneration, subject to social security deductions, is approximately PLN 6,900. OSCE salaries are exempt from taxation in Poland. Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 46 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees. Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply:

		If you wish to apply for this position, please use OSCE’s online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only the OSCE on-line applications will be accepted and short-listed applicants contacted. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. No application fees or information with respect to bank account details are required by OSCE for our recruitment process. Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.