HR Assistant, G5 (maternity leave replacement)
Alert
Vacancy
Under the supervision of the Chief of Fund Administration Unit, the incumbent assists with recruitment and hiring issues, administration of all type of contracts and monitoring of entitlements and benefits of staff of the OSCE Project Co-ordinator in Uzbekistan. The post is a short-term with full time engagement up to 5 months and 29 days.
Tasks and Responsibilities:
1) Personnel administration : Applying to OSCE computerized system and procedures, the incumbent:
a) Preparation of list of expiring contracts, issuance of appropriate forms ensuring that deadlines are met. Incumbent is also responsible for updating personnel database to reflect any administrative changes;
b) Providing Special Service Agreement administration in accordance with SI 23/2006 Rev.1
c) Assisting with recommendation and development of personnel forms and procedures as needed for improvement of personnel standards;
d) Drafting of personnel related memos and general correspondence;
e) Presenting entitlement information to new arrivals at the induction briefing;
f) Providing assistance and advice to mission members regarding claim procedures for Cigna Insurance. Cross checking the payroll prior to Cigna premiums being deducted from mission members salary;
g) Bearing responsibility for Provident Fund;
2) Recruitment:
a) Assisting the Chief FAU and other Officers on all matters related to recruitment of staff regardless of type of contract;
b) Drafting Vacancy Notices for approval and posing them;
c) Pre-screening employment applications and recommending a short list of candidates for approval;
d) Being a secretary for the Interview panel and performing reference checks, preparing interview questionnaires, setting-up the interview with the candidates and producing confidential interview reports;
e) Performing other duties as assigned.
Minimum Qualifications:
• Completed secondary education supplemented by specific training in the office administration;
• A minimum of 4 years of experience in administrative work, preferably in human resources field; Computer literate with practical experience with Windows applications;
• Excellent written and oral communication skills in English and two local languages;
• Acute sense of confidentiality;
• Ability to work with people of different nationality, religion and cultural background whilst remaining impartial and objective.
Remuneration Package
Remuneration is established in accordance with OSCE PCUz salary scale (G5 post). Appointment is made at step 1 of the applicable OSCE salary scale.
How to apply:
If you wish to apply for this position, please use the OSCE’s online application link found under by 31 March 2021.
Only short-listed candidates will be notified. The position is open for the Uzbekistan citizens only. No consideration will be given to the late applications.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please be aware that the OSCE does not request payment at any stage of the application and review process.