Under the direct supervision of National Finance Officer and overall guidance of Finance Officer, the incumbent provides secretarial, clerical and finance supports to the unit:
Assisting in proper control of the completeness and accuracy of supporting documents for payments and financial reports;
Assisting in preparation and examination of supporting documents for payments to be processed in IRMA;
Checking whether Suppliers’ documents are properly certified by Programme Managers / authorized persons;
Assisting in verification of entitlement travel expenditures and supporting documents, checking eligibility of expenses for further processing by Payroll Section;
Assisting in preparation or scanning of documents for submission to the state tax authorities for VAT refund;
Assisting in preparation of routine correspondence, Inter-office memoranda and reports in accordance with the OSCE Rules and Regulations;
Receiving and registering incoming correspondence, insuring that outgoing correspondence is properly distributed;
Maintaining the proper filing system for financial records and documents;
Performing other related duties as assigned.
Ukrainian citizenship or holding permanent resident status in Ukraine;
Completed secondary education;
Minimum 2 years of office work or book-keeping experience;
Computer literate with practical experience with Microsoft applications, knowledge of ERP systems is desirable;
Professional fluency in English, Ukrainian and Russian languages, both oral and written;
Ability to adjust to a broad range of new tasks in a complex administrational environment in a short timeframe;
Flexibility e.g. changing shifts on short notice;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
Cultural sensitivity and judgment.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions is 739 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.
How To Apply
For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
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