Vacancy
Background | ||
The OSCE Special Monitoring Mission to Ukraine is looking for a Ukrainian professional for the position of Finance Assistant with its field office in Kramatorsk. Taking into consideration current situation related to COVID-19 pandemic and since the second requested position for Finance Assistant has not been approved in the budget for 2020/2021, while Kramatorsk PH has only one Finance Assistant who covers more than 150 MMs, it has been requested by the Administrative Officer to hire the professional for the position of Finance.
NOTE: This is a short-term position; expected duration of appointment/assignment is about of 5 months and 29 days.
All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine. |
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Tasks and Responsibilities | ||
Under the direct supervision the Administrative Officer and overall guidance of the Director, Administration and Finance/Finance Unit in HQ the Finance Assistant assists with Finance activities in the following services:
1. On a daily bases prepares and examines documentation for processing staff/supplier's financial claims, creates and validates payment and receipt of invoices, hotel bills, rent payment of facilities and premises utilized by OSCE, payment of utilities used by OSCE, excess luggage reimbursement, etc.; Interprets OSCE Staff Rules and Regulations applicable to process payment and reimbursement and advises Mission Members accordingly when required. 2. Prepares accounting of petty cash/Cash Operational Advance, prepares all other forms and paper work electronic or actual-as required by Administration and Finance. 3. Assists in distribution of Board and Lodging Allowances BLAs, salaries and reimbursements within Monitoring Team (MT)/Patrol Hub (PH)/Forward Patrol Base (FPB) in his /her Area of Responsibility (AoR); assist with processing of Payment Method Forms. 4. Prepares Official Travel Authorizations, ensures that the balance of travel advances in excess of amount of the travel claim is recovered and the remaining obligations pertain only to unpaid expenses. 5. Ensures the timely and correct administration of financial entitlements of staff, such as reimbursement of internal and external duty trips, initial appointments, separation, deployment, re-deployment, temporary reallocations, training, Home Leave/Rest and Recuperation (R&R) travel reimbursement, etc. Organization for Security and Co-operation in Europe 6. Handles administrative aspect of MT/PH/FPB needs of accommodation, transportation, office supplies, conference rooms, materials, editing and printing, translation and interpretation, equipment, etc. 7. Maintains communication with government officials, donors, international and non-government organisations by drafting written correspondence, arranging, organizing and participating at meetings, conferences and training courses involving national and international counterparts. 8. Keeps minutes from meetings and drafts reports, updates and maintains current registers and files, some of which are highly confidential. 9. Briefs or trains junior/newly appointed staff when needed. 10. Performs other tasks as assigned. |
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Necessary Qualifications | ||
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Required competencies | ||
Core values
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Remuneration Package | ||
Monthly remuneration, subject to social security deductions is 1029.33 Euro/month. Social benefits will include participation in the Cigna health insurance scheme. Appointments are normally made at step 1 of the applicable OSCE salary scale. | ||
How To Apply | ||
For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. |