Finance Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Special Monitoring Mission to Ukraine
Vacancy number: VNSMUG00985
Vacancy type: Local Contracted
Field of expertise: General Administration
Grade: G5
Number of posts: 1
Duty station: Kramatorsk
Date of issue: 2 December 2019
Deadline for application: 24 December 2019 - 23:59 Central European Time (CET/CEST)

Background

		The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professional for the position of Finance Assistant with its field office in Kramatorsk. The OSCE is committed to achieving a better balance of women and men within the Organization. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine.

Tasks and Responsibilities

		Under the direct supervision the Administrative Officer and overall guidance of the Director, Administration and Finance /Finance Unit in HQ the Finance Assistant assists with Finance activities in the following services: On a daily bases prepares and examines documentation for processing staff/supplier's financial claims, creates and validates payment and receipt of invoices, hotel bills, rent payment of facilities and premises utilized by OSCE, payment of utilities used by OSCE, excess luggage reimbursement, etc.; Interprets OSCE Staff Rules and Regulations applicable to process payment and reimbursement and advises Mission Members accordingly when required. Prepares accounting of petty cash/Cash Operational Advance, prepares all other forms and paper work electronic or actual-as required by Administration and Finance. Assists in distribution of Board and Lodging Allowances BLAs, salaries and reimbursements within Monitoring Team (MT)/Patrol Hub (PH)/Forward Patrol Base (FPB) in his /her Area of Responsibility (AoR); assist with processing of Payment Method Forms. Prepares Official Travel Authorizations, ensures that the balance of travel advances in excess of amount of the travel claim is recovered and the remaining obligations pertain only to unpaid expenses. Ensures the timely and correct administration of financial entitlements of staff, such as reimbursement of internal and external duty trips, initial appointments, separation, deployment, re-deployment, temporary reallocations, training, Home Leave/Rest and Recuperation (R&R) travel reimbursement, etc. Handles administrative aspect of MT/PH/FPB needs of accommodation, transportation, office supplies, conference rooms, materials, editing and printing, translation and interpretation, equipment, etc. Maintains communication with government officials, donors, international and non-government organisations by drafting written correspondence, arranging, organizing and participating at meetings, conferences and training courses involving national and international counterparts. Keeps minutes from meetings and drafts reports, updates and maintains current registers and files, some of which are highly confidential. Briefs or trains junior/newly appointed staff when needed. Performs other tasks as assigned.

Necessary Qualifications

		- Ukrainian citizenship or holding permanent resident status in Ukraine; - Secondary education supplemented by specialized studies in Administration, Accounting, Finance; - Minimum 4 years of working experience in accounting in a national or international large administrative set up; - Professional fluency in the English, Ukrainian and Russian languages, both oral and written; - Computer literate with practical experience in Microsoft applications and desirable experience with ERP systems; - Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure, proven resilience to high stress environments; - Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity; - Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities; - Cultural sensitivity and judgment.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 988.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.