Finance Assistant

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Archived vacancy details

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Issued by: OSCE Special Monitoring Mission to Ukraine
Vacancy number: VNSMUG00709
Vacancy type: Local Contracted
Field of expertise: Budget and Finance
Grade: G5
Number of posts: 1
Duty station: Sievierodonetsk
Date of issue: 10 April 2018
Deadline for application: 1 May 2018 - 23:59 Central European Time (CET/CEST)
Date of entry on duty: 1 June 2018

Vacancy Number		VNSMUG00709

Job Title		Finance Assistant

Organization Name		OSCE Special Monitoring Mission to Ukraine

Background

		The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Finance Assistant in Sievierodonetsk. The OSCE is committed to achieving a better balance of women and men within the Organization. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link https://jobs.osce.org/ Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see http://www.osce.org/ukraine-smm

Tasks and Responsibilities

		Under the direct supervision of Administrative Officer and overall guidance of the Director of Administration and Finance/Finance Unit in HQ (Headquarters) the Finance Assistant assists with Finance activities in the following services: On a daily bases prepares and examines documentation for processing staff/supplier's financial claims, creates and validates payment and receipt of invoices, hotel bills, rent payment of facilities and premises utilized by OSCE, payment of utilities used by OSCE, excess luggage reimbursement, etc; Interprets OSCE Staff Rules and Regulations applicable to process payment and reimbursement and advises Mission Members accordingly when required; Prepares accounting of petty cash/Cash Operational Advance, prepares all other forms and paper work electronic or actual-as required by Fund Administration Unit; Assist in distribution of BLAs (Board and Lodging Allowances), salaries and reimbursements within MT(Monitoring Team)/PH(Patrol Hub)/FPB(Forward Patrol Base) in his /her AoR(Area of Responsibility); assist with processing of Payment Method Forms; Prepares Official Travel Authorizations, ensures that the balance of travel advances in excess of amount of the travel claim is recovered and the remaining obligations pertain only to unpaid expenses; Ensures the timely and correct administration of financial entitlements of staff, such as reimbursement of internal and external duty trips, initial appointments, separation, deployment, re- deployment , temporary reallocations, training, Home Leave/RandR (Rest and Recuperation) travel reimbursement, etc; Handles administrative aspect of MT/PH/FPB needs of accommodation, transportation, office supplies, conference rooms, materials, editing and printing, translation and interpretation, equipment, etc; Maintains communication with government officials, donors, international and non-government organisations by drafting written correspondence, arranging, organizing and participating at meetings, conferences and training courses involving national and international counterparts; Keeps minutes from meetings and drafts reports, updates and maintains current registers and files, some of which are highly confidential; Briefs or trains junior/newly appointed staff when needed; Performs other tasks as assigned. For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see http://www.osce.org/ukraine-smm

Necessary Qualifications

		The candidates should have the following minimum qualifications: Citizenship of Ukraine; Secondary education supplemented by specialized studies in Administration, accounting, Finance; Minimum 4 years of working experience in accounting in a national or international large administrative set up; Professional fluency in the English, Ukrainian and Russian languages, both oral and written; Computer literate with practical experience in Microsoft packages desirable experience with ERP systems; Ability to adjust to a broad range of new tasks in a complex administrational environment in a short timeframe; Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity; Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities; Proven resilience to high stress environments; Cultural sensitivity and judgment.

Remuneration Package

		Monthly remuneration, subject to social security deductions is 988.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		For more details please visit the OSCE website employment section at http://www.osce.org/employment. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.