Finance Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Special Monitoring Mission to Ukraine
Vacancy number: VNSMUG00631
Vacancy type: Local Contracted
Field of expertise: Administration and Support
Grade: G5
Number of posts: 1
Duty station: Odessa
Date of issue: 3 October 2017
Deadline for application: 24 October 2017 - 23:59 Central European Time (CET/CEST)

Vacancy Number		VNSMUG00631

Job Title		Finance Assistant

Organization Name		OSCE Special Monitoring Mission to Ukraine

Background

		The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Finance Assistant with its field office in Odessa. The OSCE is committed to achieving a better balance of women and men within the Organization. NOTE: Initial duration of appointment/assignment for this post is until 31 March 2018, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission. Confirmation of post grade is pending completion of classification review. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see http://www.osce.org/ukraine-smm.

Tasks and Responsibilities

		Under the direct supervision the Team Leader and overall guidance of the Director of Administration and Finance/Finance Unit in HQ the Finance Assistant assists with Finance activities in the following services: On a daily basis prepares and examines documentation for processing staff/supplier's financial claims, creates and validates payment and receipt of invoices, hotel bills, rent payment of facilities and premises utilized by OSCE, payment of utilities used by OSCE, excess luggage reimbursement, ect; Interprets OSCE Staff Rules and Regulations applicable to process payment and reimbursement and advises Mission Members accordingly when required; Prepares accounting of petty cash/Cash Operational Advance, prepares all other forms and paper work electronic or actual-as required by Fund Administration Unit; Assist in distribution of BLAs, salaries and reimbursements within MT/PH/FPB in his /her AoR; assist with processing of Payment Method Forms; Prepares Official Travel Authorizations, ensures that the balance of travel advances in excess of amount of the travel claim is recovered and the remaining obligations pertain only to unpaid expenses; Ensures the timely and correct administration of financial entitlements of staff, such as reimbursement of internal and external duty trips, initial appointments, separation, deployment, re- deployment , temporary reallocations, training, Home Leave/R&R travel reimbursement, etc. Handles administrative aspect of MT/PH/FPB needs of accommodation, transportation, office supplies, conference rooms, materials, editing and printing, translation and interpretation, equipment, etc; Keeps minutes from meetings and drafts reports; briefs or trains junior/newly appointed staff when needed; Performs other tasks as assigned.

Necessary Qualifications

		Citizenship of Ukraine; Secondary education supplemented by specialized studies in Administration, accounting, Finance; Minimum 4 years of working experience in accounting in a national or international large administrative set up; Computer literacy with practical experience in Microsoft packages desirable experience with ERP systems; Professional fluency in English, Russian and Ukrainian languages, excellent written and oral communication skills; Possession of a valid automobile driving license with at least 2 years of driving experience and ability to drive using a manual transmission would be desirable; Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity; Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities; Cultural sensitivity and judgment.

Remuneration Package

		Monthly remuneration, subject to social security deductions is 988.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and social security/Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.