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| Background |
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The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Finance Assistant with its Office in Donetsk. The OSCE is committed to achieving a better balance of women and men within the Organization.
NOTE: This is a short-term contract; expected duration of appointment/assignment is about 5 month 29 days, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.
All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see http://www.osce.org/ukraine-smm.
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| Tasks and Responsibilities |
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Under the direct supervision the Administrative Officer and overall guidance of the Chief of Fund Administration /Finance Unit in HQ the Finance Assistant assists with Finance activities in the following services:
- On a daily bases prepares and examines documentation for processing staff/supplier's financial claims, creates and validates payment and receipt of invoices, hotel bills, rent payment of facilities and premises utilized by OSCE , payment of utilities used by OSCE, excess luggage reimbursement, ect ; Interprets OSCE Staff Rules and Regulations applicable to process payment and reimbursement and advises Mission Members accordingly when required;
- Prepares accounting of petty cash/Cash Operational Advance, prepares all other forms and paper work electronic or actual-as required by Fund Administration Unit;
- Assist in distribution of BLAs, salaries and reimbursements within MT/PH/FPB (Monitoring Officer, Patrol Hub, and Forward Patrol Base) in his /her AoR (Area of Responsibility); assist with processing of Payment Method Forms;
- Prepares Official Travel Authorizations, ensures that the balance of travel advances in excess of amount of the travel claim is recovered and the remaining obligations pertain only to unpaid expenses;
- Ensures the timely and correct administration of financial entitlements of staff, such as reimbursement of internal and external duty trips, initial appointments, separation, deployment, re- deployment , temporary reallocations, training, Home Leave/R&R (rest and recuperation) travel reimbursement, etc.;
- Handles administrative aspect of MT/PH/FPB needs of accommodation, transportation, office supplies, conference rooms, materials, editing and printing, translation and interpretation, equipment, etc.;
- Maintains communication with government officials, donors, international and non-government organisations by drafting written correspondence, arranging, organizing and participating at meetings, conferences and training courses involving national and international counterparts;
- Keeps minutes from meetings and drafts reports, updates and maintains current registers and files, some of which are highly confidential;
- Briefs or trains junior/newly appointed staff when needed;
- Performs other tasks as assigned.
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| Necessary Qualifications |
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- Citizenship of Ukraine;
- Secondary education supplemented by specialized studies in Administration, accounting, Finance;
- Minimum 4 years of working experience in accounting in a national or international large administrative set up;
- Computer literacy with practical experience in Microsoft packages desirable experience with ERP systems;
- Professional fluency in English, Russian and Ukrainian languages, excellent written and oral communication skills;
- Team spirit with ability to establish and maintain effective working relationships with people of different national and cultural backgrounds whilst remaining impartial and objective;
- Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Cultural sensitivity and judgement;
- Flexibility and ability to work under pressure and with limited time frames;
- Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure;
- Proven resilience to high stress environments.
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| Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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| Remuneration Package |
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Monthly remuneration, subject to social security deductions is 988.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme. Appointments are normally made at step 1 of the applicable OSCE salary scale. |
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| How To Apply |
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For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
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