Finance Assistant (short-term)

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Archived vacancy details

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Issued by: OSCE Mission to Skopje
Vacancy number: VNSKPC00577
Vacancy type: Local Contracted
Field of expertise: Budget and Finance
Grade: G4
Number of posts: 1
Duty station: Skopje
Date of issue: 1 July 2020
Deadline for application: 15 July 2020 - 23:59 Central European Time (CET/CEST)

Background

		OSCE Missions and Field Activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. The OSCE Mission to Skopje is the Organization's longest-serving field mission. Based on the mandated priorities for the Mission, the Mission’s current activities are grouped in four main strategic areas: Inter-ethnic relations, including early warning; Rule of Law, Democratic Governance; and Transnational Threats. The Finance Division, which is a part of the Fund Administration Unit, covers the Mission’s Accounting, Treasury and Cash, Travel, Project Administration, Implementing Partners and Budget operations. Following the COVID-19 outbreak, the Mission issued an exceptional Call for Proposal (CfP) COVID-19 Response Fund, to finance civil society groups, associations, and charities and assist to cope with security challenges in the country by addressing the needs of particularly vulnerable and underserved communities in the face of the COVID-19 emergency. More information on the following link https://www.osce.org/response-fund-skopje/index.php. With the aim to strengthen the Finance Division’s capacity to efficiently respond to the needs of the COVID-19 Response Fund, the Mission is looking to engage a Finance Assistant under a short-term appointment (STA).

Tasks and Responsibilities

		Under the direct supervision of the National Finance Officer, the short-term Finance Assistant (G4) will support the Finance Division in conducting their day-to-day activities, particularly in relation to the COVID-19 Response fund. More specifically: Communicate with the Implementing Partners, provide solutions and advice on overcoming financial issues that CSOs are facing in relation to the COVID-19 Response fund; Verify supporting documents, requests for disbursement and incoming invoices received from Implementing Partners for accuracy and compliance with the OSCE Rules and Regulations, the country’s legislation and the Implementing Partner Agreement; Review and check the financial reports from Implementing Partners; verify the consistency and accuracy of the expenses vs reported supporting documents and their approved budgets; Follow-up with the Implementing Partners on open issues in financial reports to obtain clarity and/or additional information; Check financial progress reports; liaise with both the Programme and the Implementing Partners to clarify issues and rectify inaccuracies including budget overspending or re-allotments; Perform other duties as assigned.

Necessary Qualifications

		Citizenship of or permanent residence in the Republic of North Macedonia; Completed a minimum of a secondary education supplemented by specialised training in the area of finance, accounting, budgeting or business administration; A minimum of three (3) years of relevant experience in finance or accounting; experience in working with grants disbursements and/or donor organizations would be considered an asset; Computer literate with practical experience in Microsoft applications, especially in Microsoft Excel; previous experience in ERP systems would be considered as an asset; Good accounting and budgeting skills; Professional fluency in English and in local languages; Ability to work under time pressure and with tight deadlines; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability to establish and maintain effective work relations with people of different nationalities, religions and cultural backgrounds.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances

Remuneration Package

		Monthly remuneration, subject to social security deductions, is approximately EUR 1,183.00. Social benefits will include participation in the Cigna medical insurance. The engagement will be on temporary basis for a period of approximately 4 months.

How To Apply

		All candidates must apply online, using the OSCE online application link, found under https://jobs.osce.org Please note that applications received after the deadline, submitted in different formats than the OSCE Online Application Form or in other languages than the English language would not be considered. The recruitment procedure may take up to two months and we will be in further contact with you only if you are selected for an interview. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer the position with modified terms of reference or a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please be aware that the OSCE does not request payment at any stage of the application and review process.