Personal Representative of the OSCE Chairperson-in-Office on the conflict dealt with by the OSCE Minsk Conference
Field of expertise
Budget and Finance
Number of posts
Date of issue
10 October 2017
Deadline for application
31 October 2017
- 23:59 Central European Time (CET/CEST)
Date of entry on duty
27 November 2017
The Office of the Personal Representative of the OSCE Chairperson-in-Office on the Conflict Dealt with by the OSCE Minsk Conference is looking for a highly qualified, motivated and experienced professional for the position of the Finance and Treasury Assistant.
Tasks and Responsibilities
Under the supervision of the Chief of Fund Administration the incumbent shall perform duties including:
Assisting in maintaining control over financial operations of the Office of the Personal Representative of the OSCE CiO by ensuring that all internal control procedures are being implemented as set out in the OSCE rules, regulations and procedures. Testing and verifying correctness, accuracy and validity of financial transactions, preparing recurring or special reports, such as monthly and annual closure of accounts and unliquidated obligations. Preparing and submitting Reconciliation Reports to Accounts Unit in the OSCE Secretariat on monthly basis.
Ensuring all transactions are recorded under the correct account codes.
When required, assisting in budget preparation, assignment or control of budget codes and setting up budget lines and transfers. Assisting in preparing budget/expenditures reports and preparing budget revision forms and implementing budget line adjustments in the system.
Completing Official Travel Authorization and Travel Claim forms for all Office Members, making Travel Claim payments, and reimbursing health insurance claims.
Ensuring cash/bank payments, such as salaries, Board and Lodging Allowances, travel entitlements, financial reports, operational advances, credit memos and various payments for goods and services to Mission Staff, Vendors and Extra Budgetary Staff are made. Upon request, following internal approval, assisting other OSCE executive structures with payments and bank transfers to local vendors. Ensuring all payments are made in a timely manner and collect funds from the bank. Noting that the Office operates in different currencies. Relevant exchange rates need to be taken into account.
Conducting cash/bank reconciliations, travel related reconciliations and payments, and producing cash and bank statements on Mission Cash and Bank Accounts on a daily basis. Entering payments and receipts into the ORACLE system and reconciling them on daily basis. Performing daily cash counts. Following up on outstanding balances on cash clearing accounts. Controlling and monitoring the Office's bank accounts in accordance with the Financial Rules and Regulations. Ensuring that sufficient funds are always available as required on all bank and cash accounts of the Office. Preparing cash forecasts in order to ensure the sufficient cash balance and timely fund replenishments from the Secretariat.
Performing other related work as assigned.
• Secondary education supplemented by formal studies in accounting and finance;
• A minimum of four years of progressively responsible accounting experience, preferably in an international environment. Prior experience in the use of ORACLE Financial Applications would be an asset;
• Professional fluency in English, Russian and Georgian;
• Computer literate with excellent knowledge of the Microsoft Office packages and ORACLE systems. Sensitivity and discretion in working with Office finances;
• Established ability to work with figures, display accuracy and attention to detail;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions, is 977.83 Euro/month (12 times a year). Social benefits will include OSCE participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are made at step 1 of the applicable OSCE salary scale.
How To Apply
Applicants interested in the above position and whose qualifications comply with the above requirements can apply for this position using OSCE's online application link found under https://jobs.osce.org/vacancies
Please note that in the event of an invitation for an interview/test, the OSCE is unable to reimburse the potential costs incurred.
Only short-listed candidates will be contacted.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
The OSCE is committed to diversity and inclusion within its workforce and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. In particular, given the current staffing profile of the Office, applications of qualified female candidates are encouraged.
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