2 May 2018
- 23:59 Central European Time (CET/CEST)
General Minimum Requirements
The general minimum requirements for working with the OSCE are:
Excellent physical condition
Possession of a valid automobile driving license and ability to drive using manual transmission
Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
Field of Expertise Requirements
The general minimum requirements for working in this field of expertise are:
Demonstrable organizational skills
Proven ability to communicate effectively, both orally and in writing
Demonstrable interpersonal skills and documented experience in negotiations
Depending on the field activity's mandate, significant prior experience in relevant fields such as international customs practices and procedures, law enforcement, and military observations and arms control may also be required
Negotiating experience, preferably in the area of monitoring operations and/or related activities
Level of Professional Competence Requirements
Furthermore, this level of responsibility requires the following:
First-level university degree in relevant field(s)
Minimum 6 years of relevant professional experience
Mission Specific Requirements
Additionally, this particular post has specific requirements:
Minimum six years of relevant professional experience in public service, including service in international organizations;
First-level university degree in relevant field(s);
Experience with document management and awareness of information sensitivity;
Demonstrated diplomatic and liaison skills in an international environment as well as knowledge of protocol;
Excellent organizational, analytical, research, communication and interpersonal skills, and solid attention to detail;
Proven ability to manage competing priorities, and to monitor progress towards and meet key deadlines;
Professional fluency in the English language, both oral and written with strong briefing and drafting skills;
Ability to cope with frequent travel, including possibly at very short notice;
Flexibility and adaptability;
Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds, whilst maintaining impartiality and objectivity;
Ability to cope with physical hardship and willingness to work extra and long working hours over an extended period and in an environment with limited infrastructure; proven resilience to high stress environment;
Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities;
Ability to operate Windows applications, and in particular Microsoft Office tools.
Experience with the OSCE and/or the UN common system;
Experience in working in or with field operations;
Experience in working in front offices of senior officials;
Project management or planning experience;
Experience in working in Ukraine and/or working knowledge of the Ukrainian and/or Russian language(s).
Tasks and Responsibilities
Initial duration of assignment for this post is for a period of 12 months, with a possibility of extension, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.
If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.
Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a nonfamily duty station. This designation is based on the fluid and dynamic working environment in the SMM and with due consideration to recommendations of the UN International Civil Service Commission. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.
Under the supervision of the Chief of Staff, the Executive Officer to the Chief of Staff will perform the following duties:
Serving as a principal point of contact for the Chief of Staff, and on her/his behalf co-ordinating and following up with OSCE SMM components throughout the Mission, as well as with the OSCE Secretariat, OSCE Field Operations, other international organizations and diplomatic missions on matters that concern activities related to the substantive work and management of the Mission; and keeping the Chief of Staff apprised accordingly;
Handling the follow-up to Chief of Staff tasking's, using initiative and resourcefulness; ensuring that timely and appropriate action is made, including, inter alia, initiating meetings for the Chief of Staff, compiling inputs and preparing draft responses and ensuring their final dispatch;
Providing organizational and administrative assistance and advice to the Chief of Staff, and advising units of the Office of the Chief Monitor which the Chief of Staff oversees, for the smooth flow of information within the Head Office as well as coherent and integrated communication and information sharing within and between the Office of the Chief Monitor and programme managers in field offices;
Supporting the preparation of Mission-wide inputs on cross-cutting issues as well as SMM intranet communication and information-sharing across the Mission, in consultation and co-operation with relevant components, as required;
Supporting the preparation of and accompanying the Chief of Staff on travel within and outside of the Mission area;
Attending internal and external meetings with and on behalf of the Chief of Staff as requested, and acting as focal point for the organization of and following up on co-ordination meetings falling under the responsibility of the Chief of Staff;
Reviewing documents, reports and letters prepared for signature in order to ensure quality and accuracy in substance, maintaining proper information sensitivity as relevant; working closely with records management colleagues to ensure efficient records handling;
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.
Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.
Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.
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