25 June 2018
- 23:59 Central European Time (CET/CEST)
The OSCE Special Monitoring Mission to Ukraine (SMM) is an unarmed, civilian mission, present on the ground 24/7 throughout Ukraine. Its main tasks are to observe and report in an impartial and objective way on the situation in Ukraine; and to facilitate dialogue among all parties to the crisis. The Mission contributes to reducing tensions and to fostering peace, stability and security. The Mission engages with authorities at all levels, as well as civil society, ethnic and religious groups and local communities. The Mission gathers information and reports on the security situation; and establishes and reports facts in response to specific incidents, including those concerning alleged violations of fundamental OSCE principles. The Mission currently foresees around 1,450 mission members spread across 10 Monitoring Teams and budgetary resources of about EUR 100 million.
The Mission, in line with the OSCE SMM Gender Equality Action Plan, is committed to improving the gender balance among staff in all areas and levels within the SMM. Currently female professionals, especially in senior management roles, are underrepresented within the SMM. Female candidates are therefore strongly encouraged to apply for this management opportunity.
Tasks and Responsibilities:
Under the direct supervision of the Team Leader of the Monitors, the Deputy Team Leader is responsible for assisting the Team Leader to lead the Monitoring Team in order to ensure that the Special Monitoring Mission's (SMM) mandate is effectively implemented in the Area of Operations (AoO). The incumbent is accountable for the performance of the Monitoring Team (MT) and for ensuring that human, material and financial resources are managed in accordance with OSCE regulations and SMM policies.
Providing overall support to the Team Leader with leadership and management of the MT, including implementing an organizational structure in line with the current instructions issued by the Head Office, developing operational plans and allocating Monitoring Officers to specialist roles (including but not limited to: gender equality/mainstreaming, media, minority rights, human rights, security) necessary to achieve the SMM's mandate;
Enforcing taskings and directives provided through supervisory lines and ensures that all operational tasks are performed efficiently and effectively across the AoO;
Overseeing the implementation of the OSCE Common Regulatory Management System (CRMS) and Staff Rules and Regulations, and supporting the Team Leader in the planning and implementation of administrative/operational tasks;
Managing the flow of information within the Team, through coherent communication and information-sharing between Team structure and Head Office in Kyiv;
Ensuring that appropriate support is provided to representatives of the wider OSCE community;
Representing the SMM within the AoO, ensuring effective co-ordination with other international organizations and liaison with governmental and non-governmental agencies;
In conjunction with specialist security staff, ensuring the safety and security of all MT personnel, equipment, communications and documentation, and full compliance with SMM security protocols;
Monitoring, assessing and analysing the political, security and human/minority rights/gender situation in the AoO, bringing relevant matters to the attention of the Team Leader in a timely manner and ensuring that the MT is fully briefed;
Ensuring that daily, weekly and special reports are compiled and submitted to the Head Office in accordance with established deadlines;
Contributing to the implementation of the SMM Gender Equality Action Plan including ensuring gender is mainstreamed in the monitoring and reporting of the MT; establishing effective co-ordination and liaising with international, national and local gender equality stakeholders; ensuring equal opportunities for staff, and; contributing to sharing of lessons learned and best practices in relation to gender mainstreaming;
Contributing to the development of the SMM's policies and practices through: participation in MT meetings, proactively providing feedback on monitoring activities within the AoO;
Serving as Acting Team Leader of the Monitors, in his/her absence;
Performing other relevant duties as requested.
Qualification and Experience:
Minimum of six years of relevant, diversified and progressively responsible professional experience including at least three years at the management level relevant to the actual position;
Prior experience in relevant fields, in particular, on political, legal, human dimension, public administration or public policy and/or security issues;
Ability to establish contact and constructive relations with local population and officials;
Thorough understanding of field operation in the context of the mandate's regional dynamics;
Sound management, organizational and negotiation skills, with the ability to analyze information and communicate clearly and concisely;
Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure; proven resilience to high stress environments;
Readiness to deploy to various locations within Ukraine;
Flexibility and ability to work within limited time frames;
Demonstrated leadership of diverse teams;
Ability to operate computer Windows applications, including word processing and e-mail;
Professional fluency in English, both oral and written, ability to communicate clearly and concisely with a wide variety of audiences;
Ability to mainstream gender in all aspects of tasks and activity;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Possession of a valid automobile driving license and ability to drive using a manual transmission.
Experience in working in Eastern Europe and/or knowledge of the regional historical, cultural and political situation;
Previous international work experience and/or experience in field mission;
Working knowledge of Ukrainian and/or Russian language(s);
Possession of a Class "C" driving license.
Second-level university degree in political sciences, public or international law, international relations or another related field; a first-level university degree in combination with two years of additional qualifying experience may be accepted in lieu of the second-level university degree.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization's core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Seconded Mission members in the SMM are entitled to a Board and Lodging Allowance (BLA) payable by the Organization at the amount of EUR 125 per day (subject to change in accordance with OSCE Internal Staff Rules - 5.13.1 (b)).
Should evidence of coverage of a world-wide Health Insurance scheme, including war risk, not be presented, the Mission member will be registered with the OSCE group health insurance scheme of Cigna. Monthly rates will be deducted from the Mission member's BLA.
International mission members appointed to locations deemed by the OSCE as hazardous will additionally receive EUR 30 per day as hazard pay.
How to Apply:
Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.
Initial duration of assignment for this post is for a period of 12 months, with a possibility of extension, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission. If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.
SMM mission members are required to successfully complete a medical clearance procedure, when requested, in order to be eligible for an appointment/assignment with the SMM.
Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a non-family duty station. This designation is based on the fluid and dynamic working environment in the SMM and with due consideration to recommendations of the UN International Civil Service Commission. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.
Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.
Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.
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