Contracts/Procurement Officer

The general minimum requirements for working with the OSCE are:

• Excellent physical condition
• Possession of a valid automobile driving license and ability to drive using manual transmission
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

The general minimum requirements for working in this field of expertise are:

• University education in business administration, management, commerce or commercial law, economics or related field or relevant professional experience in procurement and contracting
• Very good negotiation skills

Furthermore, this level of responsibility requires the following:

Education:

Advanced degree in a relevant field

Experience:

Minimum 6 years of relevant professional experience

Additionally, this particular post has specific requirements:

Mandatory:

• Professional experience in the field of procurement and contracting
• Demonstrated ability in the co-ordination of technical and legal details of contract development (lease agreements, service agreements and supply contracts)
• Ability to provide clear and detailed information to the procurement and contracting stakeholders to optimize the procurement and contracting cycle
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity
• Demonstrated cultural sensitivity and judgment to local conditions and communities
• Flexibility and ability to work under pressure and with limited time frames
• Professional fluency in the English language
• Ability to operate windows applications, including word processing and e- mail

Desirable:

• Supervisory experience in the procurement and contracting areas
• Knowledge of other OSCE languages and/or the most common lingua franca spoken in the mission area

The Department of General Services is responsible for Procurement and Contract management. The Organization procures a wide range of goods and services to ensure smooth operational performance of the Mission.

The Procurement and Contracting unit of OMIK supports the whole Mission including the headquarters and five regional centers covering field operations.

Under the general supervision of the Head of General Services Section, the Contracts/Procurement Officer is responsible for overseeing all purchasing and contractual activities throughout the Mission.

1. Co-ordinates technical and legal details to be included in contracts, and verifies the correctness of all variables researched or submitted;
2. Drafts, adapts and/or reviews contracts/agreements; checks that all standard and special clauses are included and tailored to the specific needs of OMIK and ensures the consistency of formats established for each type of contract/agreement;
3. Obtains legal advice and clearance and depending on the subject matter and importance of funds committed and upon approval by the Fund Material Management Committee, submits contracts/agreements to the Head of General Services Division and to the Director of the Department of Administration and Support;
4. Monitors contracts throughout the life-cycle of the respective agreement; re-negotiates conditions (if applicable), initiates renewals, amendments or notices of termination of lease agreements;
5. Provides guidance on the legal and other complex aspects of procurement to substantive Departments and staff of the Procurement and Contracting Section;
6. Supervises four staff;
7. Performs other duties as assigned.

The OSCE is committed to achieving a better balance of women and men within the Organization. The nomination of female candidates is particularly encouraged.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.