Chief of Procurement and Logistics

The general minimum requirements for working with the OSCE are:

• Excellent physical condition
• Possession of a valid automobile driving license and ability to drive using manual transmission
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

The general minimum requirements for working in this field of expertise are:

• University education in business administration, management, commerce or commercial law, economics or related field or relevant professional experience in procurement and contracting
• Very good negotiation skills

Furthermore, this level of responsibility requires the following:

Education:

Advanced education/certified training course in a relevant field desirable

Experience:

Minimum 6 years of relevant, diversified and progressively responsible professional experience including at least 3 years at the management level relevant to the actual position

Additionally, this particular post has specific requirements:

Mandatory:

• Advanced university degree in business administration, supply chain management, logistics or such related fields
• Proven operational leadership and managerial skills, including planning, budgeting and evaluation techniques
• Experience in project management (planning, designing, budgeting, management, evaluation)
• Professional work experience in the fields of procurement and logistics with international organizations, field missions and/or public institutions/non-profit organizations
• Demonstrated management and supervisory experience
• Communication, analytical and reporting skills
• Professional fluency in English, both oral and written
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity
• Ability to operate windows applications, including word processing and email
• Flexibility and ability to work under pressure and with limited time frames

Desirable:

• Field experience with the OSCE, UN or other international organizations relevant to the actual position would be desirable
• Knowledge and experience of using ERP applications such as Oracle or SAP would be desirable

Under the overall supervision of the Chief of Fund Administration (CFA), the Chief of Procurement and Logistics will be responsible for the administration and management of a range of procurement, logistics and building management services. Specific duties include:

1. Assists the Chief of Fund Administration in policy reviews and formulation of procedures to improve the Mission's resource management and to streamline the provision of support services, advising Programme Managers and CFA on procurement issues and providing support and guidance during all stages of the procurement cycle;
2. Plans, co-ordinates and manages procurement of diverse services and supply commodities in a timely and cost effective manner, developing standards and criteria for the evaluation of goods, services, supplier capacity, etc;
3. Manages the preparation of solicitation documents, processing of Terms of Reference/Specifications and other documentation that may be required in the procurement process to ensure that all actions have been taken and all contracts have been issued in accordance with OSCE Regulations and Rules applicable to specific processes;
4. Reviews procurement exception requests in relation to departures from  Common Regulatory Management System (CRMS) and advising the CFA on the risks associated with the departures, suggesting optimum solutions to minimise/exclude possible risks in procurement and supply chain;
5. Conducts market survey and identifying the trends on the market, reviewing suppliers¿ performance; conducting analysis of procurement efficiency and suggesting more cost-efficient approaches;
6. In co-operation with the OSCE Secretariat, plans and proposes operational guidelines for transportation of staff, equipment and supplies and monitoring allotment accounts related to travel expenditure;
7. Manages and takes responsibility for asset management of Mission Material Assets , through all stages of Asset Life Cycle, and management of other Mission Inventory, in accordance with OSCE Regulations and Rules applicable to specific processes;
8. Manages the leasing, maintenance, repair and general administration of the mission¿s premises to include Head Office and fourteen Field Offices making recommendations to the Chief of Fund Administration, as appropriate;
9. Assigns work to unit chiefs, monitors implementation and evaluates the performance of staff supervised, assesses staff development needs, prepares and implements an appropriate strategy;
10. Supervises 6 staff members;
11. Performs other duties as required.

The OSCE is committed to achieving a better balance of women and men within the Organization. The nomination of female candidates is particularly encouraged.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.