Chief of Fund Administration

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Project Co-ordinator in Ukraine
Vacancy number: VNUKRP00468
Vacancy type: International Contracted
Field of expertise: General Administration
Grade: P3
Number of posts: 1
Duty station: Kyiv
Date of issue: 20 June 2017
Deadline for application: 18 July 2017 - 23:59 Central European Time (CET/CEST)
Date of entry on duty: 1 December 2017

Background

		OSCE missions and field activities are the front line of the OSCE's work and are the agent through which political decisions are translated into action. Each mission has a different mandate, but generally the work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation. The OSCE Project Co-ordinator supports Ukraine's reforms and helps the country meet crisis-related challenges. Its projects actively contribute to major transformations, critical for the stable and democratic future of the country.

Tasks and Responsibilities

		Under the overall supervision of the Head/Project Co-ordinator in Ukraine, the incumbent, as Chief, Fund Administration Unit (CFA) for the OSCE Project Co-ordinator in Ukraine will be responsible for the overall planning, management and delivery of a diverse range of administrative and financial support services required by the Mission to fulfil its mandate. In accordance with the respective OSCE rules and regulations and in co-operation with the Department of Management and Finance and the Department of Human Resources at the OSCE Secretariat, the incumbent provides advice to the Head and/or Deputy Head of Office and programme managers on administrative policies, the management of financial, human, and material resources and on budgetary consequences of programme initiatives, approving and ensuring that all administrative actions are implemented in accordance with the Common Regulatory Management System (CRMS) and within budget allotments and available resources. The responsibilities and authorities of the selected candidate, in the capacity of CFA, will be as follows: As part of the Executive Management team, providing expert and timely advice and recommendations to the Head of Mission on all aspects of the administrative support required to conduct the Mission's activities; Planning, directing and ensuring the provision of the required support services to implement the mandate of the Mission; Ensuring the efficient use of the Mission's human, financial and material resources by ensuring that effective management principles, policies and procedures are developed and implemented in the Mission, and that they are being administered in accordance with the OSCE Financial and Staff Regulations; Formulating and implementing appropriate control procedures and systems to safeguard the Mission's resources and ensure accountability at all levels; controls and monitors the financial performance of the Mission; Establishing staffing requirements for the Mission and recruiting staff in accordance with standard OSCE recruitment policies; Leading the management of staff performance; ensuring that appropriate learning and development opportunities are provided to meet the needs of the Mission; Monitoring the use of financial resources in the Mission and ensuring that they are utilized in accordance with the Financial Regulations, Rules and Instructions; Ensuring that annual Budget Proposals submitted by the Mission are in accordance with the standards of the OSCE and fully aligned with the Performance Based Programme Budgeting (PBPR) approach employed at the OSCE; Providing advice and guidance to Mission management, programmatic and administrative staff on the application of the OSCE’s procurement and contracting policies; ensuring that procurement and contracting activities are conducted in compliance with the Common Regulatory Management System (CRMS), with strict adherence to the OSCE’s code of conduct, transparency, accountability, efficiency and value for money aspects; Maintaining an effective supply chain system in the Mission; implementing asset management standards, including vehicle management for the efficient utilization of material resources; Applying the building management policies and standards of the OSCE (while respecting the local legislation and policies) and ensuring that they are observed when renting, refurbishing, occupying or using premises for OSCE operations; Implementing the OSCE’s official travel policies and ensuring that cost- effective arrangements are in place to make best use of available resources; Performing other related duties as assigned. For more detailed information on the work of OSCE Project Co-ordinator in Ukraine please see: http://www.osce.org/project-coordinator-in-ukraine

Necessary Qualifications

		Citizenship of an OSCE participating State, excluding citizenship of Ukraine; First-level university degree in public or business administration, management, finance, accounting or related field; A minimum of six years of professional experience in the field of general administration (especially Finance, Human Resources Management and/or Procurement/Logistics) including experience working in international organizations; Knowledge of financial, human resource management and material resource management principles and concepts; Established ability to identify and analyse problems and to take corrective action; Proven management experience; ability to manage a large team is highly desirable; Computer literate with practical experience in Microsoft applications, and Enterprise Resource Planning systems (e.g. Oracle), database and spreadsheet software; Professional fluency in the English language, both oral and written; knowledge of other OSCE working languages, especially Russian, would be an asset; Ability to work with people of different nationalities, religions and cultural backgrounds; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Possession of a valid driving license.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration subject to social security deductions is approximately USD 4881 to which is added Board and Lodging Allowance (currently EUR 118 per day). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are made at step 1 of the applicable OSCE salary scale.

How To Apply

		The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years. Please be aware that the OSCE does not request payment at any stage of the application and review process.