8 March 2018
- 23:59 Central European Time (CET/CEST)
Date of entry on duty
1 June 2018
OSCE missions and field activities are the front line of the OSCE's work in countries that require assistance and are the agent through which political decisions are translated into action. Each mission has a different mandate, but generally the work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation.
The primary task of the OSCE Mission to Moldova is to facilitate a lasting political settlement of the Transdniestrian conflict. Besides the political status negotiations, its activities cover a broad spectrum of issues, including democratic transformation, human rights, minority issues, combating trafficking in human beings and military security. The Mission is staffed by a team of 13 international and 39 local employees.
Tasks and Responsibilities
Under the direct supervision of the Head of Mission and in close co-operation with the Department for Management and Finance and the Department for Human Resources at the OSCE Secretariat, the incumbent leads the FAU and is responsible for the overall planning, development, management and delivery of a diverse range of management, administrative, and financial support services required by the mission to fulfil its mandate. These support services include human resources, budget, finance, procurement, general services, information and communication technology.
In approving administrative actions she/he must ensure that they are taken and implemented in accordance with the Common Regulatory Management System (CRMS) of the OSCE and within budget allotments and available resources. The incumbent serves as principal adviser to the Head of the Mission, on all resource management and support aspects of Mission's activities; acts as the focal point for the co-ordination of administrative support and oversight with the OSCE Secretariat. More specifically, responsibilities will include:
As part of the Executive Management team, providing expert and timely advice and recommendations to the Head of Mission and Mission Senior Management, on all aspects of the administrative support required to conduct the Mission's activities;
Planning, directing and ensuring the provision of the required support services to implement the mandate of the Mission;
Ensuring the efficient use of the Mission's human, financial and material resources by ensuring that effective management principles, policies and procedures are developed and implemented in the Mission, and that they are being administered in accordance with the OSCE Financial and Staff Regulations;
Formulating and implementing appropriate control procedures and systems to safeguard the Mission's resources and ensure accountability at all levels; controls and monitors the financial performance of the Mission;
Establishing staffing requirements for the Mission and recruiting staff in accordance with standard OSCE recruitment policies;
Leading the management of staff performance; ensuring that appropriate learning and development opportunities are provided to meet the needs of the Mission;
Monitoring the use of financial resources in the Mission and ensuring that they are utilized in accordance with the Financial Regulations, Rules and Instructions;
Ensuring that annual Budget Proposals submitted by the Mission are in accordance with the standards of the OSCE and fully aligned with the Performance Based Programme Budgeting (PBPR) approach employed at the OSCE;
Providing advice and guidance to Mission management, programmatic and administrative staff on the application of the OSCE's procurement and contracting policies; ensuring that procurement and contracting activities are conducted in compliance with the Common Regulatory Management System (CRMS), with strict adherence to the OSCE’s code of conduct, transparency, accountability, efficiency and value for money aspects;
Maintaining an effective supply chain system in the Mission; implementing asset management standards, including vehicle management for the efficient utilization of material resources;
Applying the building management policies and standards of the OSCE (while respecting the local legislation and policies) and ensuring that they are observed when renting, refurbishing, occupying or using premises for OSCE operations;
Implementing the OSCE's official travel policies and ensuring that cost-effective arrangements are in place to make best use of available resources;
Citizenship of an OSCE participating State, excluding citizenship of the Republic of Moldova;
First-level university degree in public or business administration, management, finance, accounting or related field;
A minimum of four years of professional experience in the field of general administration (especially finance, human resources management or procurement/logistics), including experience working in international organization(s);
Knowledge of financial, human resource and material resource management principles and concepts;
Proven management experience; ability to manage a small team is highly desirable;
Established ability to identify and analyse problems and to take corrective action;
Excellent communication and drafting skills;
Professional fluency in English, including excellent written and oral communication skills;
Working knowledge of Romanian and/or Russian language(s) would be an asset;
Computer literate with practical experience in Microsoft applications, and Enterprise Resource Planning systems (e.g. Oracle), database and spreadsheet software;
Ability and willingness to work with people of different cultural and religious backgrounds;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
A valid driving license and ability to drive vehicles using manual transmission.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration subject to social security deductions is about USD 3,872 to which is added Board and Lodging Allowance (currently EUR 112 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are made at step 1 of the applicable OSCE salary scale.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only shortlisted applicants will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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