19 May 2020
- 23:59 Central European Time (CET/CEST)
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
According to its mandate, the OSCE Programme Office in Bishkek (POiB) develops, implements and reports on programmatic activities in all three dimensions of the OSCE previously agreed upon in the framework of a consultative mechanism between the Ministry of Foreign Affairs of the Kyrgyz Republic and the OSCE PoiB. The Fund Administration Unit in the POiB is currently composed of thirty three team members. The total budget approved for the Office in 2019 was EUR 6,811,000 and the number of staff is 121.
The OSCE Gender Action Plan is committed to increasing the number of female staff in all areas of the OSCE’s work.
Female candidates are strongly encouraged to apply for this management opportunity.
Tasks and Responsibilities
Under the overall supervision of the Head of the Programme Office, the incumbent, as Chief, Fund Administration Unit (CFA) for the OSCE Programme Office in Bishkek, will be responsible for co-ordinating the work of the Unit and co-operating with all programme and project managers in the POiB. In accordance with the respective OSCE rules and regulations, and in co-operation with the Department of Management and Finance and the Department of Human Resources at the OSCE Secretariat, the selected candidate will provide advice to the Head and/or Deputy Head POiB and programme managers; he/she will further approve and ensure that all administrative actions are implemented in accordance with the Common Regulatory Management System (CRMS) and within budget allotments and available resources. The responsibilities and authorities of the selected candidate, in the capacity of CFA, are as follows:
Providing expert and timely advice and recommendations to the Head of Mission and Senior Management in the Mission, on all aspects of the administrative support required to conduct the Mission’s activities;
Planning, prioritizing and ensuring the provision of administrative services and logistic support to implement the mandate of the Mission;
Ensuring the efficient use of the Mission's human, financial and material resources by guaranteeing that effective management principles, policies and procedures and their implementation are developed and implemented in the Mission in accordance with the OSCE Financial and Staff Regulations;
Formulating and implementing appropriate control procedures and systems to safeguard the Mission’s resources and ensure accountability at all levels; monitoring the financial performance of the Mission;
Establishing staffing requirements for the Mission and recruiting staff in accordance with standard OSCE recruitment policies;
Co-ordinating the management of staff performance; ensuring that appropriate learning and development opportunities are provided; Leading the management of staff performance; ensuring that appropriate learning and development opportunities are provided to meet the needs of the Mission;
Acting as primary contact between the Mission and the Department of Management and Finance in the OSCE Secretariat regarding the annual Budget Proposals;
Ensuring that annual Budget Proposals submitted by the Mission are in accordance with the standards of the OSCE and fully aligned with the Performance Based Programme Budgeting (PBPR) approach employed at the OSCE; monitoring the use of financial resources in the Mission and ensuring that they are utilized in accordance with the Financial Regulations, Rules and Instructions;
Providing advice and guidance to Mission management and programmatic and administrative staff on the application of the OSCE’s procurement and contracting, asset, building and travel management policies; ensuring that all such activities are efficient and comply with the CRMS, the OSCE code of conduct, and transparency, accountability and value for money aspects.
Maintaining an effective supply chain system in the Mission; implementing asset management standards, including vehicle management for the efficient utilization of material resources;
Applying the building management policies and standards of the OSCE (while respecting the local legislation and policies) and ensuring that they are observed when renting, refurbishing, occupying or using premises for OSCE operations;
Implementing the OSCE’s official travel policies and ensuring that cost- effective arrangements are in place to make best use of available resources;
Citizenship of an OSCE participating State, excluding citizenship or permanent residency of the Republic of Kyrgyzstan;
First-level university degree in public or business administration, management, finance, accounting or related field;
A minimum of six years of progressively responsible professional experience in the field of general administration (especially finance, but also human resources management or procurement/ logistics) with previous experience in managing large budgets, preferably in an international environment or within operational missions;
Knowledge of financial, human resource management and material resource management principles and concepts;
Established ability to identify and analyse problems and take corrective action;
Proven management experience; ability to manage several units and motivate teams is highly desirable;
Excellent communication, planning and organizational skills; ability to maintain strict confidentiality in all aspects of work;
Professional fluency in English both written and oral and working knowledge of Russian; knowledge of other OSCE working languages would be an asset;
Flexibility and ability to work under pressure as well as adaptability to live in difficult conditions; proven experience (3 years or more) of working in a hardship location would be a distinct asset;
Computer literacy, with practical experience with Microsoft packages; ability to use and knowledge of an ERP system, preferably ORACLE would be an asset;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Ability to establish and maintain effective and constructive working relationships with people of different national and cultural backgrounds while maintaining impartiality and objectivity;
Possession of a valid driving licence and ability to drive using manual transmission.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration subject to social security deductions is about US$ 5,080 to which Board and Lodging Allowance (currently EUR 132 per day subject to change without prior notice) is added. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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