Budget Control Officer

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Special Monitoring Mission to Ukraine
Vacancy number: VNSMUP00827
Vacancy type: International Contracted
Field of expertise: Budget and Finance
Grade: P2
Number of posts: 1
Duty station: Kyiv
Date of issue: 12 December 2018
Deadline for application: 15 January 2019 - 23:59 Central European Time (CET/CEST)

Background

		The OSCE Special Monitoring Mission to Ukraine (SMM) is an unarmed, civilian mission, present on the ground 24/7 throughout Ukraine. Its main tasks are to observe and report in an impartial and objective way on the situation in Ukraine; and to facilitate dialogue among all parties to the crisis. The Mission contributes to reducing tensions and to fostering peace, stability and security. The Mission engages with authorities at all levels, as well as civil society, ethnic and religious groups and local communities. The Mission gathers information and reports on the security situation; and establishes and reports facts in response to specific incidents, including those concerning alleged violations of fundamental OSCE principles. The Mission currently foresees around 1,450 mission members spread across 10 Monitoring Teams and budgetary resources of about EUR 100 million. For additional information about the mission, please see: https://www.osce.org/special-monitoring-mission-to-ukraine The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified male and female candidates from all religious, ethnic and social backgrounds to apply to become part of the Organization. Initial duration of assignment for this post is for a period of 24 months, with a possibility of extension, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission. If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.

Tasks and Responsibilities

		Under the direct supervision of the Budget Officer, the Budget Control Officer is responsible for supporting the preparation and the controlling of budget expenditures and the administration of the Mission budget, including Extra-Budgetary contributions, in accordance with the OSCE Regulatory Framework. Specifically, the Budget Control Officer has the following tasks and responsibilities: Assisting in formulating, analysing, verifying and consolidating the draft of the budget proposals; in this respect conducting financial analysis and provides proposals to improve efficiency and reducing costs across the Mission; Assisting in monitoring the approved budget on a continuous basis and participating in the preparation of relevant financial reports; Preparing budget forecast and ensuring its consistency with planned recruitment, procurement and operational decisions; Controlling funds availability under the programmes and preparing detailed expenditure and budget statements with an appropriate financial analysis for Programme Managers; Ensuring that all expenditures are recorded in line with financial rules and regulations of the Organization and approved budget structure is applied in a correct and consistent manner; Drafting correspondence and responding to queries on budget related issues as required, as well as preparing replies to internal and external audit observations relating to the area of responsibility; Conducting training to Mission members on OSCE Financial Rules and Regulations, administrative procedures and processes, as well as providing them with updates and necessary clarifications; Acting as Budget Officer in his/her absence; Performing other related duties as assigned.

Necessary Qualifications

		First-level university degree in finance, accounting, business administration, economics or other related fields or certification from a recognized professional accountancy institution; Minimum four years of professional experience in accounting or finance in intergovernmental, governmental or commercial organizations; Well-developed observational and analytical skills and ability to work with big volumes of financial data; Experience in using the ERP (Enterprise Resource Planning) systems highly desirable; Computer literate with practical experience with Microsoft applications; Professional fluency in the English language, both oral and written, and the ability to communicate clearly and concisely; Demonstrated commitment to gender equality objectives as well as the ability to integrate a gender perspective into tasks and activities; Ability to establish and maintain effective and constructive working relationships with people of different nationalities, cultural backgrounds and genders while maintaining impartiality and objectivity; Citizenship of an OSCE participating State, excluding Ukraine.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration subject to social security deductions is about USD 3,872 to which is added Board and Lodging Allowance (currently EUR 125 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a non-family duty station. This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years. Please be aware that the OSCE does not request payment at any stage of the application and review process.