Budget Assistant (G5), maternity cover

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Office for Democratic Institutions and Human Rights
Vacancy number: VNODIG00722
Vacancy type: Local Contracted
Field of expertise: Budget and Finance
Grade: G5
Number of posts: 1
Duty station: Warsaw
Date of issue: 3 July 2018
Deadline for application: 23 July 2018 - 23:59 Central European Time (CET/CEST)
Date of entry on duty: 1 September 2018

Background

		This is a one year fixed-term position to provide maternity cover for the period from 1 September 2018 until 31 August 2019. The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. This position is located in Finance Unit, Common Services Department in OSCE ODIHR. The Finance Unit is responsible for budgetary planning and control in line with the OSCE Common Regulatory Management System (CRMS) and PC-approved programme objectives. Under the supervision of the Associate Finance Officer and the overall supervision of the Chief, Finance, the Budget Assistant provides programme support services in the areas of Budget, Project and Finance in such a manner so to enable efficient implementation of programmes and projects.

Tasks and Responsibilities

		Under the general supervision of the Associate Finance Officer, by applying and interpreting OSCE and ODIHR financial rules and regulations in the context of the ODIHR operating environment, the Budget Assistant performs the following functions: Budget related 1. Producing consolidated programme budgets in accordance with OSCE procedures and donor requirements; 2. Assisting Programme and Project Managers in preparing budgets for individual projects and activities; 3. Maintaining project information data and ensuring its integrity; 4. Monitoring budget expenditure and recommending reallocation of funds to programme and project managers as necessary within OSCE procedures and donor requirements. Programme related 5. Providing advice and guidance, including training on OSCE and ODIHR budgetary and financial policies and procedures, including programme and project budgeting; 6. Identifying financial management matters to be addressed and proposing corrective actions in relation to implementation of ODIHR activities; 7. Liaising with relevant internal stakeholders and ensuring follow-up actions on budget implementation and reporting. Finance related 8. Ensuring compliance of programme and project expenditures with OSCE and ODIHR budgetary and financial policies and procedures; 9. Validating invoices and reviewing internal requests and their compliance with OSCE and ODIHR budgetary and financial policies and procedures as well as donor requirements; Other duties 10. Performing other related duties as required. For more detailed information on the structure and work of the OSCE Office for Democratic Institutions and Human Rights, please see: http://www.osce.org/odihr.

Necessary Qualifications

		Completed secondary education or equivalent and specialised training in the area of business planning and accounting; Minimum of 4 years of relevant working experience in the field of finance and accounting, preferably gained in an international environment; Fluent oral and written English; Knowledge of Russian is an asset; Good understanding of the procedures and requirements for the budget exercise; Good understanding of computer hardware and software applications that are relevant to the incumbent’s work. Knowledge of Oracle E-Business Suite is an advantage; Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions, is approximately PLN 6,900. OSCE salaries are exempt from taxation in Poland. Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 46 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees. Appointments are made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use OSCE’s online application link found under http://jobs.osce.org. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only the OSCE on-line applications will be accepted and short-listed applicants contacted. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. No application fees or information with respect to bank account details are required by OSCE for our recruitment process. Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.