5 February 2018
- 23:59 Central European Time (CET/CEST)
The Department of Management and Finance (DMF) is the largest department in the OSCE Secretariat and is responsible for managing the material and financial resources of the Organization. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. The Budget and Finance Services Section consists of the Accounts Unit, Budget Unit and Treasury.
The Budget and Finance Services section is responsible for co-ordinating and supporting the programme planning and budgeting process in general, including providing advice to relevant stakeholders. It is also the focal point for support to the field Finance Administration Units, providing on-site assistance and training in business application systems and associated controls which are designed to strengthen the internal control environment and reduce risk through effective mitigation measures.
Tasks and Responsibilities
The Associate Treasury Officer assists in overseeing the daily operations of the Treasury Unit to ensure all Treasury activities are being carried out in an efficient and effective manner.
This includes supervision of one G-6 and one G-5 Treasury staff. It also entails making sure adequate internal controls are in place and are being followed, working closely with the supervisor to establish and update Treasury related financial regulations and procedures, liaising with other units in the Finance Department, as well as with other departments, Institutions and Field Operations regarding Treasury related matters, and reviewing existing bank arrangements throughout the OSCE. The incumbent assists in the preparation of standard financial reports for the Treasury Unit and works closely with the supervisor and Super User in the Treasury Unit in producing required reports and reconciliations.
Under the supervision of the Chief, Treasury and Extra-Budgetary Contributions Unit, he or she also administers the billing, collection and follow up of contribution from participating States.
Specifically, the Associate Treasury Officer will perform the following duties:
Reviewing Secretariat's bank account/cash and following up to see that any unreconciled items in Oracle are being resolved in a timely fashion; informing the supervisor of any unusual transactions, such as high bank charges and inappropriate debits and credits made by the bank;
As second signatory for approval of payments made by electronic transfer or cheque, ensuring payments are proper and have been authorized by the responsible person(s);
Maintaining the electronic banking database access controls and ensuring the electronic payment interfaces from Oracle to Electronic Banking are executed properly;
Reviewing replenishment requests from other Institutions and Field Offices and ensuring they are processed promptly;
Monitoring the Secretariat's bank accounts in E-Banking on a daily basis and informing the supervisor of any incoming funds that can be immediately invested in time-deposits; performing bank transfers between Secretariat bank accounts to ensure funds are available when needed and that excess funds are invested in accordance with OSCE Investment Policy;
With an average portfolio of EUR 100 million in cash and time deposits held in over sixty bank accounts, keeping abreast of financial markets and banking sectors, both on a regional basis and worldwide; reviewing the existing banking arrangements to ensure the OSCE is receiving quality banking services at competitive costs, and performing risk analysis to ensure the banks are financial stable;
Reviewing holdings in foreign currencies to ensure exposure in those currencies is kept at a minimum and monitoring foreign currency markets and exchange rates;
Producing and analysing standard and ad-hoc reports for Management and participating States; providing explanations for unusual and significant variances and bringing them to the attention of the supervisor and Management;
Assisting in the development and implementation of the direct interface between Oracle Accounts Payable and Electronic Banking for bank transfers; reviewing and approving international payments made on behalf of Institutions and Field operation to supplier bank account located abroad; reviewing bank charges assessed on all OSCE bank accounts and making recommendations to the supervisor for improving payment methods for bank transactions to minimize bank fees;
Preparing and issuing bills of assessment; reviewing monthly official rates of exchange; assisting the supervisor with follow-up to Internal Oversight and External Auditor recommendations;
Performing special projects related to the management of cash;
Performing other duties as required.
First-level university degree in business administration, accounting or finance;
Minimum of four years of professional experience in the area of finance and/or accounting, preferably in an international environment;
Experience in supervising a small number of staff;
Computer literate with practical experience with Microsoft applications and large finance/accounting computer systems;
Professional fluency in the English language, including excellent written and oral communication skills; working knowledge of German an asset;
Ability to establish effective relations with people of different national and cultural backgrounds.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration is approximately EUR 4,810, depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.
Appointments are made at step 1 of the applicable OSCE salary scale.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only shortlisted applicants will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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