19 June 2019
- 23:59 Central European Time (CET/CEST)
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.
The Department of Management and Finance (DMF) is responsible for managing the material and financial resources of the Organization. The objective of DMF is to provide efficient and effective management of non-staff resources in support of OSCE programmatic activities. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. DMF consists of Budget and Finance Services, Mission Support Section, Information and Communication Technology Section and the Information Security and Co-ordination Unit.
Mission Support Services provides the working framework for OSCE's procurement and contracting, assets, logistics, transport, travel and facilities management activities. It also acts as policy development and co-ordination point for resource administration in the OSCE's Executive Structures in relation to these activities, including providing on-site assistance and technical training programmes.
Tasks and Responsibilities
Under the overall supervision of the Chief, Procurement and Contracting Unit (C/PCU), the incumbent of the job provides all services and functions covering the support and guidance on procurement issues and processes to all OSCE staff and for the procurement of goods and services required by the OSCE Secretariat, or OSCE field operations, in accordance with OSCE financial Regulations and Rules, established procurement policies and procedures and relevant administrative instructions.
More specifically, as Associate Procurement Officer, you will be responsible for the following:
Planning, developing and managing procurement projects of varying complexity relating to goods, works and services for the OSCE Secretariat, other programmes and extra-budgetary funded projects, and ensuring best value for money; includes managing numerous procurement projects related to Information and Communications Technology Services (ICTS);
Providing support and guidance to OSCE officials at the OSCE Secretariat and field operations on procurement issues during all stages of the procurement cycle;
Reviewing Purchase Requisitions (PRs) to ensure that specifications and Terms of Reference are generic, complete and comprehensive; liaising with Programme Managers on the procurement process;
Preparing and issuing tender dossiers and ensuring that the evaluation and contract award criteria are adequate; supervising the solicitation process and bid opening, and reviewing tender evaluation reports;
Actively participating in contract negotiations, evaluations and administration;
Participating in the maintenance of the OSCE regulatory framework on procurement and contracting, contributing to the formulation and regular revision of OSCE common technical standards, in consultation with relevant units;
Assisting business units with establishment of the annual procurement plans, calculating realistic lead times and follow up actions;
Conducting market research to keep abreast of market developments and new technologies and analysing statistical data and relevant commercial trends;
Preparing reports and presentations for external and internal purposes including trainings;
Directly supervising one general service staff;
Contributing to design and delivery of presentations to different stakeholders;
First-level university degree in business administration, commerce, information and communication technology or related field;
A minimum of four years of progressively responsible experience in procurement, commercial contracting or supply chain management, preferably in an international environment;
Relevant experience in procurement of ICT related services is an asset;
Familiarity with public procurement policies and procedures, as well as knowledge of polices of other international organizations is an asset;
Ability to analyse market and product information as well as other statistical data;
CIPS (Chartered Institute of Procurement and Supply) Public Procurement Certification is desirable;
Ability to operate Windows applications including word processing and email; experience with Oracle ERP system is desirable;
Professional fluency in English, including good drafting skills; knowledge of other OSCE working languages is desirable;
Ability to establish and maintain effective working relations with people of different national and cultural backgrounds whilst maintaining impartiality and objectivity;
Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration is approximately EUR 5,005, depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.
Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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