Assistant Supervisor, Documents Control
Alert
Vacancy
| Background | ||
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The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.
The Office of the Secretary General (OSG) plays a key role in supporting the Secretary General in the effective implementation of his/her mandate and specific tasks given to him/her by the OSCE participating States. This includes primarily assisting the Secretary General in his activities, serving as a focal point for liaison and support to the Chairperson-in-Office, and co-ordinating tasks across the Secretariat. It groups horizontal services such as Executive Management, Communication and Media Relations, Legal Services, External Co-operation, Security Management, Gender Affairs, Conference and Language Services, Central Records Management, and oversees the OSCE Documentation Centre in Prague. The OSG ensures effective co-ordination of policy advice provided to the Secretary General and the Chairmanship, and management decisions taken by the Secretary General. The OSG is led by a Director who also functions as the Head of Executive Management.
Conference and Language Services, as part of the OSG, provides professional support to the decision-making bodies of the OSCE and the respective delegations on matters dealing with the organization of meetings, including interpretation and translation, documents control, editing and word processing services. |
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| Tasks and Responsibilities | ||
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Under the guidance of the Supervisor, Documents Control, should you be selected, you will perform the following duties:
1. Assisting in the registration of documents received from the Secretariat, delegations and OSCE institutions for editing, translation into and processing in one or more of the six official OSCE languages;
2. Ensuring visual and terminological consistency of documents with the Organization’s official records;
3. Establishing priorities and co-ordinating the work of the language units: passing on documents to the editor, translators and Word Processing Operators (WPOs) for processing; assigning deadlines for translation, revision, editing and typing of documents; keeping an overview of work in process;
4. Assisting in the co-ordination and supervision of the work of the WPOs; providing guidance on the technical aspects of the work and choice of software; checking electronic subdirectories in all languages;
5. Reviewing documents for correctness of layout, typing and grammar to ensure adherence to established styles; verifying final versions to ensure uniformity among the different languages and passing them on to the supervisor for release;
6. Maintaining a database on a daily basis of documents translated, edited and typed; assisting in compiling monthly statistics of documents and pages processed;
7. Assisting in the holding of monthly staff meetings as well as monitoring and reviewing the performance of the nine WPOs, providing them with feedback throughout the year; in the absence of the Supervisor, assuming the overall control of the day-to day work of the Documents Control Unit;
8. Performing other related duties as assigned.
For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat. |
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| Necessary Qualifications | ||
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| Footer | ||
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If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process. |