Asset Management Assistant
Alert
Vacancy
| Background | ||
| This is a short-term post financed from the PCU “Building Ukrainian Humanitarian Mine Action Capacity” Extra Budgetary Project. The initial contract is until 31 December 2017. | ||
| Tasks and Responsibilities | ||
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Under the direct supervision of the Chief of Fund Administration the incumbent will: 1. Receiving and Inspection • Be responsible for the customs clearance of the goods delivered under the ExB Project; • Performs receiving and inspection of all ExB Project goods delivered to PCU in line with the OSCE procedures for Receiving and Inspection; • Inspects all ExB Project goods for compliance with the quality specifications in accordance with the Purchase Order in co-operation with respective Programmatic staff; obtains approval from respective Programme Managers on compliance of goods with quality and quantity specifications. In case of damage or discrepancies, rejects/returns shipment to the vendors and in cooperation with the Procurement and Finance Units, takes necessary action for updating the Material Management System; • Performs bar-coding of material assets and attractive items, ensuring proper recording and identification of assets in the Material Management Database; records all receiving transactions in IRMA; • Monitors receiving transactions in the IRMA system; runs reports and provides regular inputs with recommendations for corrective measures. 2. Storage • Ensures proper storage of goods in line with their respective storage requirements; • Performs stock taking and bar coding of assets in the Storage Room of the PCU; • Ensures that corresponding purchase requisitions are submitted and stocks replenished; monitors expiration dates per lot and takes measures for revolving and replacement of the stock; • When required, prepares recommendations to the CFA on optimal utilization of storage facilities/capacity. 3. Maintenance of asset inventory • Reviews and updates asset description, tag numbers, and categories related information within the IRMA system; • Monitors and reviews all receiving transactions for accuracy, and in case of any discrepancy, informs Programme Managers and suggests corrective measures; • Maintains files and documentation related to assigned duties and provides reports pertaining to asset locations if and when required by the supervisor; 4. Assists the CFA in preparation of FMMC documentation for the ExB Project assets write-off or donation, and prepares information for asset disposal; participates in destruction of material and provides relevant records; 5. Any other duties as assigned. |
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| Necessary Qualifications | ||
| • Secondary education supplemented by studies in commerce or business administration or another relevant field;
• At least four years of relevant experience in stock inventory, acquisition, preferably in international environment;
• Computer literate with practical experience in Microsoft packages; knowledge of the OSCE computer systems (ORACLE, IRMA , etc.) would be an advantage;
• Excellent written and oral communication skills in English and Ukrainian;
• Ability to work with people of different nationalities, religions and cultural backgrounds.
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| Remuneration Package | ||
| Social benefits will include participation in the Cigna medical insurance scheme. Other allowances and benefits are similar to those offered under the United Nations Common System. | ||
| How To Apply | ||
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This position is open for residents of Ukraine only. We strongly encourage applicants to use the online application system provided at www.osce.org/employment; the Vacancy Number is VNUKRG00473. The deadline for applications is 23 July 2017. If you have difficulties with the online system, please use the Internet Explorer to find the vacancy. Applications received after the published deadline will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please be aware that the OSCE does not request payment at any stage of the application and review process. |