Asset Management Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Mission to Moldova
Vacancy number: VNMOLG00196
Vacancy type: Local Contracted
Field of expertise: Supply and Logistics
Grade: G4
Number of posts: 1
Duty station: Chisinau
Date of issue: 11 October 2017
Deadline for application: 29 October 2017 - 23:59 Central European Time (CET/CEST)

Background

		OSCE missions and field activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. Each mission has a different mandate but generally work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation.

Tasks and Responsibilities

		The incumbent is assignment to the Fund Administration Unit and works under the direct supervision of the Chief of Fund Administration (CFA) and in close cooperation with Senior Procurement Assistant. He/She performs the following tasks: Raises Purchase Requisitions (PR’s) for assets, supplies and other goods or utilities in a proper and timely manner in accordance with the OSCE Procedures and Instructions. Checks the availability of requested items in the virtual warehouse and evaluates the cost-value justification for the requested items. Receives, inspects, verifies and ensures timely and accurate entry into Oracle of all incoming and outgoing equipment, vehicles and vehicles radio communication, tools, materials, equipment and other assets and utilities. Maintains proper and up-to-date hand-over documentation for incoming and outgoing equipment. Manages the OSCE fleet of vehicles; co-ordinates vehicle maintenance/repairs and reports to the CFA any issues that require immediate attention or action. Conducts internal warehouse inventory inspections and verifies quantity and quality of all goods and utilities received from suppliers and vendors. Organizes and conducts annual physical asset inventory, recording all known facts regarding lost/damaged equipment and forwards written report to the supervisors for further action. Performs other duties as assigned.

Necessary Qualifications

		Completed secondary education with formal training in commerce or another relevant field; Minimum 3 years experience in administration, logistics and some experience in vehicle fleet management in a national or international organizations; Computer literate with practical experience of Microsoft software packages. Knowledge and experience working with Oracle and MS Access database software would be an asset; Excellent oral and written communication skills in English, Romanian and Russian languages; Ability to work with people of different nationalities, religions, languages, and cultural backgrounds; Resident of the Republic of Moldova; Valid driving license, obtained at least 2 years ago.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deduction is EUR 539.00. OSCE salaries are exempt from taxation in Moldova. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment. The deadline for submitting the application is 31 October 2017. Please note that CVs and other applications submitted in different formats than the OSCE Application Form will not be reviewed. Applications received after the deadline, submitted without reference to the vacancy number or in other languages than the English language would not be considered. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply. Only the OSCE on/off-line applications will be accepted and short-listed applicants contacted.