Archives Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Bishkek
Vacancy number: VNKYRG01028
Vacancy type: Local Contracted
Grade: G4
Number of posts: 1
Duty station: Bishkek
Date of issue: 20 October 2020
Deadline for application: 9 November 2020 - 23:59 Central European Time (CET/CEST)

Background

		Under the supervision of the National Executive Officer, the Archives Assistant is involved in all activities related to the Programme Office in Bishkek (POiB) archives management in the registration, distribution, monitoring, release upon request, receipt, retention and disposal of archival material. The Archives Assistant ensures that the integrity of archive digital records is maintained and assists mission members with the management of programme archival records and provides other administrative and clerical support for the POiB.

Tasks and Responsibilities

		Act as a responsible person for the maintenance of the POiB archives by means of registration, distribution, monitoring, release upon request, receipt and proper filing of the paper records; disposal as per the retention requirements and with prior notice to the National Executive Officer/ RMFP about necessity of the further destruction action. Digitalizing and ensuring the high quality of the metadata for electronic records database; Reviews documents for content and, under guidance of the supervisor, assigns document classifications and registration numbers and transfers files to POiB archives; Conducting clean up Days for POiB staff on records purposes; Serving as a back-up person for other local mission members in OHoM during their absence; Performs other related duties as requested. For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek.

Necessary Qualifications

		Completed secondary education preferably complemented by training in secretarial or clerical skills; Minimum three years of relevant work experience; Professional fluency in English, Russian and Kyrgyz; Computer literate with practical experience in Microsoft Office applications.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 754.41 Euro/month. Social benefits will include OSCE participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.