4 August 2018
- 23:59 Central European Time (CET/CEST)
Background
Under the supervision of the National Executive Officer, the Archives Assistant is involved in all activities related to the Programme Office in Bishkek (POiB) archives management in the registration, distribution, monitoring, release upon request, receipt, retention and disposal of archival material. The Archives Assistant ensures that the integrity of archive digital records is maintained and assists mission members with the management of programme archival records and provides other administrative and clerical support for the POiB.
Tasks and Responsibilities
Act as a responsible person for the maintenance of the POiB archives by means of registration, distribution, monitoring, release upon request, receipt and proper filing of the paper records; disposal as per the retention requirements and with prior notice to the National Executive Officer/ RMFP about necessity of the further destruction action. Digitalizing and ensuring the high quality of the metadata for electronic records database;
Reviews documents for content and, under guidance of the supervisor, assigns document classifications and registration numbers and transfers files to POiB archives;
Conducting clean up Days for POiB staff on records purposes;
Serving as a back-up person for other local mission members in OHoM during their absence;
Completed secondary education preferably complemented by training in secretarial or clerical skills;
Minimum three years of relevant work experience;
Professional fluency in English, Russian and Kyrgyz;
Computer literate with practical experience in Microsoft Office applications.
Required competencies
Core values
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Core competencies
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Managerial competencies (for positions with managerial responsibilities)
Flexibility: Responds positively and effectively to changing circumstances
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Remuneration Package
Monthly remuneration, subject to social security deductions is 697.75 Euro/month. Social benefits will include OSCE participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.
Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.
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