5 March 2018
- 23:59 Central European Time (CET/CEST)
Date of entry on duty
1 April 2018
Administrative/Human Resources Assistant
OSCE Special Monitoring Mission to Ukraine
The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Administrative/Human Resources Assistant with its field office in Luhansk.
The OSCE is committed to achieving a better balance of women and men within the Organization. OSCE is committed to achieving a better balance of women and men within the Organization.
NOTE: This is a short-term position. Confirmation of post grade is pending completion of classification review.
Under the direct supervision the Administrative Officer and overall guidance of the Chief of Fund Administration/Human Resources in HQ Administrative/Human Resources Assistant assists with HR administration of Mission Members in the following services:
Acts as a first point of contact for Human Resources related issues in the assigned location;
Applies and when necessary interprets OSCE Staff Rules and Regulations and advises Mission Members accordingly; provides answers to HR related questions, for more complex issues seeks advice from Kyiv Head Office;
Provides additional briefings to Mission Members in the Monitoring Team( MT)/ Patrol Hub (PH)/Forward Patrol Base (FPB) on HR topics including HR administration, Recruitment and training;
Coordinates closely with the HR Section in the Kyiv Head Office on changes in policies and procedures, as well as their correct interpretation;
Processes data entry concerning leave requests and other HR forms in a timely manner and updates the MT/PH/FPB staff attendance records used for calculation of Hazard Pay, processing payroll and forwards all necessary and requested paperwork to Kyiv Head Office;
Performs follow-up on the Performance Evaluation process by sending reminders to MT/PH/FPB staff on overdue Performance Appraisal Report (PAR) forms;
Organizes selection interviews in the MT/PH/FPB by communicating with the short-listed candidates and arranging interview schedules for locally recruited positions;
Administers written tests, codes them and forwards to the interview board for evaluation;
Participates in the interview process as a representative of HR and the secretary of the interview board; takes minutes of the interview and prepares the first draft of the of the Selection Report;
Is the point of contact for Training related questions and coordinates accordingly with the Training Focal Point in the location and Training Unit in the Head Office;
Performs other related duties as assigned.
The candidates should have the following minimum qualifications:
Citizenship of Ukraine;
Secondary education supplemented by specialized studies in Administration, HR management;
Minimum 4 years of working experience in a national or international large administrative set up with practical experience in administration or clerical work with coordination type of functions;
Professional fluency in the English, Ukrainian and Russian languages, both oral and written;
Excellent computer skills in Microsoft Office application experience with ERP systems desirable;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
Flexibility and ability to work under pressure and with limited time frames.
Monthly remuneration, subject to social security deductions is 988.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme.
How To Apply
For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
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