Administrative/Human Resources Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Special Monitoring Mission to Ukraine
Vacancy number: VNSMUG00644
Vacancy type: Local Contracted
Field of expertise: Administration and Support
Grade: G5
Number of posts: 1
Duty station: Donetsk
Date of issue: 31 October 2017
Deadline for application: 21 November 2017 - 23:59 Central European Time (CET/CEST)

Background

		The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Administrative/Human Resources Assistant with its Field Office in Mariupol. The OSCE is committed to achieving a better balance of women and men within the Organization. OSCE is committed to achieving a better balance of women and men within the Organization. NOTE: Initial duration of appointment/assignment for this post is until 31 March 2018, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission. Confirmation of post grade is pending completion of classification review. As part of the recruitment process applicants must be determined as fit to work for the SMM prior to appointment/assignment, by completing a medical examination form and/or medical questionnaire, which will be assessed by a duly qualified medical practitioner appointed by the SMM. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see http://www.osce.org/ukraine-smm.

Tasks and Responsibilities

		Under the direct supervision the Administrative Officer and overall guidance of the Director of Administration and Finance in HQ Administrative/Human Resources Assistant assists with HR administration of Mission Members in the following services: Acts as a first point of contact for Human Resources related issues in the assigned location; Applies and when necessary interprets OSCE Staff Rules and Regulations and advises Mission Members accordingly; provides answers to HR related questions , for more complex issues seeks advice from Kyiv Head Office; Provides additional briefings to Mission Members in the Monitoring Team( MT)/ Patrol Hub (PH)/Forward Patrol Base (FPB) on HR topics including HR administration, Recruitment and training; Coordinates closely with the HR Section in the Kyiv Head Office on changes in policies and procedures, as well as their correct interpretation; Processes data entry concerning leave requests and other HR forms in a timely manner and updates the MT/PH/FPB staff attendance records used for calculation of Hazard Pay, processing payroll and forwards all necessary and requested paperwork to Kyiv Head Office; Performs follow-up on the Performance Evaluation process by sending reminders to MT/PH/FPB staff on overdue Performance Appraisal Report (PAR) forms; Organizes selection interviews in the MT/PH/FPB by communicating with the short-listed candidates and arranging interview schedules for locally recruited positions; Administers written tests, codes them and forwards to the interview board for evaluation; Participates in the interview process as a representative of HR and the secretary of the interview board; takes minutes of the interview and prepares the first draft of the of the Selection Report; Is the point of contact for Training related questions and coordinates accordingly with the Training Focal Point in the location and Training Unit in the Head Office; Performs other related duties as assigned.

Necessary Qualifications

		The candidates should have the following minimum qualifications: Citizenship of Ukraine; Secondary education supplemented by specialized studies in Administration, HR management; Minimum 4 years of working experience in a national or international large administrative set up with practical experience in administration or clerical work with coordination type of functions; Professional fluency in the English, Ukrainian and Russian languages, both oral and written; Excellent computer skills in Microsoft Office application experience with ERP systems desirable; Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity; Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities; Flexibility and ability to work under pressure and with limited time frames.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 988.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and social security/ Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.