4 November 2020
- 23:59 Central European Time (CET/CEST)
The OSCE Programme Office in Dushanbe promotes the implementation of OSCE principles and commitments, as well as the co-operation of the Republic of Tajikistan within the OSCE framework in all three dimensions. It is involved in a wide range of activities, ranging from counter-terrorism and border management projects to supporting cross-border markets and free economic zones, human rights, media development, and legal reform initiatives.
Tasks and Responsibilities
The Administrative Assistant will work under the Fund Administration Unit. This is a general support function role supervised by the Chief, Fund Administration Unit and if you are selected as the Administrative Assistant, you will perform the following duties:
Screening and checking for compliance all the documents submitted to the CFA desk for approval;
Contributing and be responsible for the planning and preparation of the FAU introductory briefings, Practical/Simulation sessions on OSCE administrative procedures;
Facilitating during FAU related briefings and trainings;
Coordinating relevance and appropriateness of all types of requests to FAU and CFA Office, streamlining interdepartmental communication. Consult on general FAU procedural issues;
Receiving copies of all correspondence directed to the CFA to ensure follow-up and appropriate actions taken;
Bringing important correspondence, events and other information to the attention of CFA;
Responding to official invitations on behalf of CFA. Drafting official letters and notes to the MFA and other Governmental and International Institutions/Organization, translating documents when required;
Responsible for Entering Purchase Requisitions (PR) in to the ORACLE system for CFA and whole FAU;
Making arrangements for the CFA travels (visas, tickets and other related documents);
Assisting in arranging OSCE regional events, including seminars, visits of the OSCE officials to the country;
When required, performing interpretations from and to English, Russian as requested by CFA;
Back up for any General Service Staff member in FAU;
Replacing G-level mission members, while on leave or vacant posts, on the assumption of being competent in specific procedures of different FAU sections and trained for work in ORACLE Focal Point for the Technical support during FAU related visits;
Assisting Mission members with information about local area;
Providing requested help to all clients, mission members and visitors;
Secondary education supplemented by formal training in secretarial/office administration, language training, HR, Accounting, law, social sciences;
Minimum four years of experience within administration, accountancy, procurement or personnel functions preferably in an international organizations;
Excellent written and oral communication skills in English, Russian and/or Tajik languages;
Computer literate with practical experience in Microsoft packages (Word/Excel);
Ability to work with people of different nationalities, religions and cultural backgrounds;
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
Commitment: Actively contributes to achieving organizational goals
Diversity: Respects others and values their diverse perspectives and contributions
Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
Accountability: Takes responsibility for own action and delegated work
Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
Planning: Works towards the achievement of goals in a structured and measured manner
Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
Initiative-taking: Proposes and initiates new ideas, activities and projects
Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Monthly remuneration, subject to social security deductions, is 751.50 EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/. ONLY ONLINE APPLICATIONS WILL BE CONSIDERED, offline applications received by email, post etc. will not be accepted. Please note that the vacancy is open for competition only amongst nationals of Tajikistan.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.
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