| Background |
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The OSCE Special Monitoring Mission to Ukraine is looking for a Ukrainian professional for the position of Administrative Assistant for the Human Dimension Unit with its Head Office. The OSCE is committed to achieving a better balance of women and men within the Organization.
All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see http://www.osce.org/ukraine-smm.
Initial duration of assignment for this post is for a period of 12 months, with a possibility of extension, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.
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| Tasks and Responsibilities |
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The incumbent is an Administrative Assistant in the Human Dimension Unit (HDU) of the SMM Head Office. Under the direct supervision of the Human Dimension Officer and overall guidance of the Head and Deputy Head of the Human Dimension Unit, the incumbent is responsible for providing administrative and clerical support to the Unit.
More specifically:
- Scheduling and organization of meetings and appointments (both internal and external);
- Receiving visitors and phone calls;
- Handling logistical aspects and travel arrangements;
- Ordering and maintaining office supplies and materials;
- Translation of texts and documents of various kinds for the Unit;
- Preparation, formatting and further processing of draft reply-letters on behalf of the Head of HDU;
- Handling documentation including maintenance of records, files, forms, payments and incoming-outgoing correspondence; maintaining of electronic and hard copy document filing system; maintaining procurement request forms for expenditures and other forms and paperwork as required;
- Raising purchase requests in IRMA as requested;
- Accompanying Unit's members during working meetings, round tables, etc. providing interpretation, keeping minutes and further reporting;
- Other tasks as requested (organization of Video Tele Conferences, participation in interview panels, occasional help to HDU members on daily tasks, etc.)
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| Necessary Qualifications |
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- Ukrainian citizenship or holding permanent resident status in Ukraine;
- Completed secondary education supplemented by additional courses in office administration;
- Minimum of 3 years of experience in administrative work;
- Computer literate with practical experience with Microsoft applications;
- Professional fluency in English, Ukrainian and Russian languages, both, written and oral;
- Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Demonstrated commitment to gender equality objectives as well as the ability to integrate a gender perspective into tasks and activities;
- Cultural sensitivity and judgment.
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| Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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| Remuneration Package |
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Monthly remuneration, subject to social security deductions is 837.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. |
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| How To Apply |
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For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
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