Administrative Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Bishkek
Vacancy number: VNKYRG00831
Vacancy type: Local Contracted
Grade: G5
Number of posts: 1
Duty station: Bishkek
Date of issue: 20 September 2017
Deadline for application: 9 October 2017 - 23:59 Central European Time (CET/CEST)

Background

		Under the supervision of the Head of the Politico-Military Dimension (PMD), provides general assistance services and translation for the PMD staff and other OSCE Officials, manages and maintains filing systems, ensures confidentiality/security of OSCE documentation, in addition to performing administrative and clerical tasks when required.

Tasks and Responsibilities

		Maintains OSCE’s general and essential document files; coordinates flow of documentation within the PMD unit; ensures absolute confidentiality and security of all records and sensitive materials; Reviews incoming correspondence; composes and responds to a variety of in-coming written correspondence and phone calls in consultation with relevant team members, and in accordance with established regulations; Coordinates documentation flow between HPMD and staff including periodic and special reports; ensures good professional relations are maintained with POiB counterparts through regular phone and e-mail contact; provides information regarding procedures and requirements for other staff including new staff in the department; Compiles internal and other reports, and conducts information gathering exercises from PMD staff and other organisations, as and when requested. Performs initial quality control and proofreading of those reports; Updates and disseminates all POiB contact lists of International, governmental and non- governmental organizations including embassies and OSCE office coordinates; Makes translation of documents; Arranges logistical arrangements for PMD staff when required; Assists in the organization of seminars, conferences and meetings held by the Office including VIP visits to the PMD; Schedules meetings with HPMD for foreign embassy, NGOs, other visitors; Assists in travel arrangements (official Travel, home leave, visas, etc.) for International and National staff as well as visitors; Travels outside of Bishkek as needed; Performs other related duties as required.

Necessary Qualifications

		Completed secondary education complemented by training in secretarial and clerical skills; Minimum four years of work experience in secretarial/clerical duties preferably in an international environment; Excellent written and oral communication skills in English, Russian and local language; Computer literacy with practical experience in Microsoft Office applications; Established interpretation and translation skills; Desirable: Driving licence.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 780.58 Euro/month. Social benefits will include OSCE participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies Online applications submission deadline is on 09 October 2017, 18:00. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.