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Vacancy

Administrative Assistant

Issued by
OSCE Programme Office in Bishkek
Vacancy number
VNKYRG00823
Vacancy type
Local Contracted
Number of posts
1
Duty station
Bishkek
Deadline
Date of issue
Background
     
   

The incumbent is assigned to the Programme Office in Bishkek / Human Dimension to provide administrative, secretarial and clerical assistance to the Senior Human Dimension Officer and the Human Dimension.

     
Tasks and Responsibilities
     
   
  • Performing secretarial tasks for the Senior Human Dimension Officer and Human Dimension staff;
  • Making logistical and administrative arrangements for daily activities of the Department such as travel, accommodation and visa arrangements for HD staff and experts;
  • Making logistical and administrative arrangements for seminars, round tables and conferences related to HD’s activities, including booking of conference facilities and accommodation, arranging travel/local transportation, preparing materials for the participants and insuring smooth implementation of meetings;
  • Performing a variety of clerical and secretarial tasks such as maintenance of the filing system, distributing Human Rights Department documents and publications, organizing meetings and updating schedules of Human Rights Department staff, receiving visitors;
  • Preparing unofficial translation of documents and typing correspondence;
  • Maintain institutional memories and documentation systems; to be responsible for archiving and filing;
  • Performs other related duties on cross-dimensional issues;
  • Performing any other administrative duties as requested by programmatic staff.
     
Necessary Qualifications
     
   
  • Completed secondary education complemented by training in office organization, secretarial and clerical skills;
  • Minimum four years of work experience in secretarial/clerical duties preferably in an international environment; 
  • Excellent written and oral communication skills in English, Russian and local language;
  • Computer literate with practical experience in Microsoft applications;
  • Established interpretation and translation skills;
  • Knowledge of project planning, implementation, monitoring and evaluation procedures.
     
Required competencies
     
    Core values
  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work
Core competencies
  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
     
Remuneration Package
     
   

Monthly remuneration, subject to social security deductions is 780.58 Euro/month. Social benefits will include OSCE participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

     
How To Apply
     
   

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies 

Online applications submission deadline is on 26 September 2017, 18:00. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.