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Vacancy

Administrative and General Service Officer

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Archived vacancy details

Issued by
OSCE Presence in Albania
Vacancy number
VNALBS00253
Vacancy type
International Seconded
Field of expertise
Supply and Logistics
Functional level
Senior professional
Number of posts
1
Duty station
Tirana
Deadline
Date of issue

 

General Minimum Requirements

The general minimum requirements for working with the OSCE are:

  • Excellent physical condition
  • Possession of a valid automobile driving license and ability to drive using manual transmission
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
 
 
 
 
Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

  • University education in logistics, business/public administration, engineering or related field or proven experience in any discipline of logistics management and support, such as procurement, mission management, inventory or warehouse management and support
 
 
 
 
Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:

Education:

Advanced degree in a relevant field

Experience:

Minimum 6 years of relevant professional experience

 
 
 
 
Mission Specific Requirements

Additionally, this particular post has specific requirements:

Mandatory:

  • Strong background in procurement, supplies, transport and logistics;
  • Knowledge of budget management
  • Strong managerial skills as well as good communication, analytical and planning skills
  • Professional fluency in English, both oral and written
  • Flexibility and ability to work under pressure, with minimum supervision and with limited time frames
  • Willingness and ability to work in a challenging environment
  • Ability to operate windows applications, including word processing and e-mail
  • Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender and diverse political views, while maintaining impartiality and objectivity

Desirable:

  •  
  • Experience of working with ERP systems (Oracle preferred)
  • Previous field experience with OSCE or another international organization
  • Knowledge of the region
  • Knowledge of the Albanian language
 
 
 
 
Tasks and Responsibilities

Under the direction of the Head of Presence in Albania and direct supervision of the Chief of Fund Administration (CFA), the Administrative and General Services Officer is in charge of procurement, supply management, logistic control, transport and maintenance management and Information and Communication Technology. Specifically, the incumbent performs the following duties:

  1. Supports the CFA in reviewing policies and formulating procedures to improve and maintain the Presence's resource management and to streamline the provision of support services; liaises with the CFA on budgetary issues;
  2. Plans and manages procurement and contracting for diverse services and supply commodities in a cost-effective manner; develops standards and criteria for the evaluation of goods, services, supplier capacity, supplier evaluation, etc.;
  3. Is responsible for maintaining and monitoring an accurate and complete record of all material and supply in the Presence; ensures a correct record of all assets in the Oracle system;
  4. Implements the procedures of the Asset Management Instructions and decisions of the Fund Material Management Committee;
  5. Controls and ensures the efficient utilization of funds appropriated for logistic support and building management services; supervises the preparation of budget estimates for all assets and services expenditures;
  6. Liaises with the OSCE Secretariat on field equipment, supply, procurement and transport matters, and other relevant issues as appropriate;
  7. Plans and co-ordinates the maintenance of the vehicle fleet in the Presence and advises mission members on transport issues and road safety;
  8. Organizes the maintenance of the Presence's premises and equipment as required;
  9. Supervises fourteen staff members;
  10. Performs other related tasks as required.
 
 
 
 

The OSCE is committed to achieving a better balance of women and men within the Organization. The nomination of female candidates is particularly encouraged.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.

 

 

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.