| Background |
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The vacancy is open only for persons with the citizenship of or permanent residence in the Republic of Serbia.
The successful candidate will receive a one-year fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period. The incumbent will work in the OSCE Mission to Serbia’s Administration Unit.
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| Tasks and Responsibilities |
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Under the supervision of the Chief of Fund Administration (CFA), the incumbent manages the Administration Unit’s Material Management Section dealing with procurement, contracting, assets, transport and building management. Specifically, the National Material Management Officer is responsible for:
- Co-ordinating and controlling procurement of goods and services:
- Co-ordinating the purchase of high-value equipment and complex services;
- Assisting in the drafting of Terms of Reference for complex equipment or services;
- Ensuring proper application of procurement procedures;
- Negotiating with suppliers and recommending the course of action to the CFA;
- Following up on disputes of non-legal nature with local vendors/suppliers;
- Maintaining the Mission’s workflow approval tree;
- Managing tendering and contracting, including for the award of local window contracts:
- Approving purchase requests and purchase orders up to a delegated authority;
- Drafting/reviewing invitations to bid;
- Analysing financial aspects of bids; drafting evaluation summaries and reports;
- Reviewing and evaluating requests for sole-source and exigency procurement, analysing justification for waiver of standard bidding procedure and making recommendations;
- Implementing the finalisation of the purchase and the award of contracts;
- Supervising the implementation of the Mission’s asset, transport and building management requirements:
- Overseeing the asset requisition and disposal plan from new purchase of assets, receipt, inspection and registration of new assets;
- Proposing and presenting cases to the Fund Material Management Committee;
- Supervising the implementation of the Mission’s building management requirements and operational and management standards;
- Overseeing the administration of donation agreements and lease agreements;
- Overseeing the management of the Mission’s vehicles and drivers;
- Managing the Material Management Section and directly supervising 5 mission members;
- Conducting and overseeing market research and screening suppliers, including implementing partners, ensuring they meet OSCE requirements;
- Preparing procurement reports, statistics and analyses for the CFA;
- Performing other duties as required.
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| Necessary Qualifications |
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- University degree in Business Administration, Commerce, Economics or Management;
- Minimum 4 years of professional experience in procurement, contracting, asset management or commerce;
- Knowledge of accountancy or procurement procedures (order to delivery);
- Excellent knowledge of OSCE or equivalent procurement policies and regulations;
- Knowledge of international procurement procedures would be an asset;
- Excellent written and oral communication skills in English and Serbian
- Computer literacy with practical experience in Microsoft applications; Prior experience with electronic resource management applications would be an asset;
- Ability and willingness to work with people of different nationalities, cultural and religious backgrounds and diverse political views while maintaining impartiality and objectivity;
- Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
- Possession of a valid driving licence.
Candidates are encouraged to familiarize themselves with the OSCE core values and competencies by studying the OSCE Competency Model available at: https://jobs.osce.org/osce-competency-model.
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| Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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| Remuneration Package |
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The incumbent will receive a one-year fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period, and which will be renewable annually, subject to satisfactory performance and continuing need for the post.
Appointments are normally made at Step 1 of the applicable salary scales.
Monthly remuneration, subject to social security deductions, is approx. EUR 2,440.00. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
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| How To Apply |
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Please apply online through the OSCE website (https://jobs.osce.org) no later than 10 January 2019. Only online applications will be considered; applications received by email, post etc. will not be accepted. Only short-listed candidates will be contacted. Candidates who have not been contacted by 15 February 2019 should consider there will be no follow up to their application. Contact tel. No: 011-3606 100, ext.: 4133 or 4127 or 4157 (Human Resources Office).
The OSCE retains the discretion to re-advertise the vacancy, cancel the recruitment, offer an appointment at a lower grade or offer an appointment with a modified job description or for a different duration.
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