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Senior Project Assistant (National Dialogue)

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Project Co-ordinator in Ukraine
Vacancy number: VNUKRG00534
Vacancy type: Local Contracted
Grade: G6
Number of posts: 1
Duty station: Kyiv
Date of issue: 28 November 2018
Deadline for application: 20 December 2018 - 23:59 Central European Time (CET/CEST)

Background:

This post is financed from the Extra Budgetary “Dialogue for Reforms and Social Cohesion in Ukraine” project within the Good Governance and Democratization programme. The contract duration is until 31 December 2019. The post extension is subject to availability of funds.

Tasks and Responsibilities

Under the direct supervision of the National Project Officer, Senior Project Assistant performs the following tasks:

1. Assists in achieving programme objectives and results in the OSCE Third Dimension:

Provides substantial input into designing activities, taking into account lessons learned, in order to better achieve objectives and results;
Prepares draft activity budgets;
Assists in monitoring project implementation with an emphasis on overseeing implementing partners agreements (IPAs) and special service agreements (SSAs);
Assists in defining what data is needed, collecting data and providing basic analysis for monitoring and evaluation;
Substantially contributes to drafting project reports;
Conducts thematic research, as needed;
Liaises with representatives of international entities in Ukraine, Ukrainian governmental institutions and NGOs.

2. Assists in managing projects:

Agreements: assists in the programmatic management of IP, supplier, special service agreements (this includes drafting terms of reference, participation in selection, and verification of financial reports); recommends corrective actions, where necessary;
Arranges travel, accommodation, official travel authorizations and travel claims for OSCE and non-OSCE officials;
In support of activities, drafts letters of invitation, participant lists, agendas and other materials; arranges meeting facilities, audio-visual and other equipment;
Provides interpretation services, as needed;
Compiles data for project monitoring and evaluation.

3. Prepares and maintains documentation for the programme:

Translates documents;
Maintains files, documents, contact lists, etc.;
Handles correspondence;

4. Oversees flow of internal procurement approval:

Raises and updates purchase requests (in IRMA);
Confirms that services or goods were delivered (in IRMA).

5. Other duties as assigned.

Necessary Qualifications:

Completed secondary education, supplemented by formal training in administration, project management, natural and/or social sciences and /or conflict management;
Minimum six years of working experience in project management, preferably in international organisations;
Excellent oral and written communication skills in English and Ukrainian;
Computer literacy, with practical Microsoft applications experience.

Remuneration Package

Monthly remuneration, subject to social security deductions is EUR 1,176. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.

This position is for residents of Ukraine only. We strongly encourage applicants to use the online application system at https://jobs.osce.org; the Vacancy Number is VNUKRG00534. The deadline for applications is 20 December 2018. If you have difficulties with the online system, please use the Internet Explorer to find the vacancy. Applications received after the published deadline will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted. Details of the assignment and contract may be further discussed during the interviews.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.